Administrative Assistant II — HR & Office Coordination

Continental Tide Defense Systems, Inc.; Norfolk (VA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Relocation reimbursement

Educational opportunities

401(k) with company match

Job summary

Continental Tide Defense Systems, Inc. is seeking an Administrative Assistant I to support a fast-paced team in Norfolk, VA. The ideal candidate will manage multiple administrative tasks, maintain records, and assist with hiring processes.

The role requires strong organization, time management, and confidentiality, plus excellent communication across departments. On-site position offering growth opportunities and competitive wages.

Qualifications

• 3+ years of experience in an administrative or office support role.
• Strong knowledge of Microsoft Office Suite (Excel, Word, Outlook).
• Experience with QuickBooks, WB Mason, and expense management systems is a plus.
• Excellent organizational and time-management skills.

Responsibilities

• Submit background checks and prepare required documentation for new hires or employees.
• Maintain training records and input data into tracking systems.
• Manage and update personnel files and new hire packets.
• Coordinate travel arrangements and review expense reports for accuracy.
• Support hiring managers during recruiting (scheduling, coordination, communication).
• Prepare and publish weekly job assignments for East Coast staff.

Skills

Administrative support

Time management

Interpersonal skills

Confidentiality

Tools

Microsoft Office

QuickBooks

WB Mason

Job description

Continental Tide Defense Systems, Inc. is seeking an Administrative Assistant I to support a fast-paced team in Norfolk, VA. The ideal candidate will manage multiple administrative tasks, maintain records, and assist with hiring processes.

The role requires strong organization, time management, and confidentiality, plus excellent communication across departments. On-site position offering growth opportunities and competitive wages.