Administrative Assistant II — Healthcare Ops & Data Support

Talentify; Humble (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

Alpharus Health is seeking an Administrative Assistant II at our Humble, TX location to perform a range of office support duties and assist in budgeting and reporting. The role supports a correctional facility environment with standard office tasks and special project work.

Responsibilities include preparing documents, maintaining files, processing purchases, and coordinating with multiple departments. Requires proficiency in office software and ability to handle confidential information.

Qualifications

• Ability to read and write well enough to draft, proof and edit correspondence, reports, tables and the like; and perform simple arithmetic and statistical calculations to prepare and verify summary reports and financial transactions.
• Knowledge of office systems, procedures, equipment, and computer applications.
• May require prior experience with health insurance terminology, codes and billing procedures in order to bill insurance and communicate with insurance providers.

Responsibilities

• Composes and types variety of materials and documents including correspondence, memos, forms, tables, records and charts from rough draft, general directions, or dictation; using standard computer word processing, database and spreadsheet applications. Proofreads and edits final draft materials for accuracy, consistency and clarity.
• Organizes and maintains office manual and electronic files, and ensures accurate and efficient storage and retrieval of documents and information. Updates, corrects and/or purges outdated or inaccurate files and information.
• Works on various administrative support projects as requested such as assisting with compiling with grant proposals, evaluating and recommending office equipment purchases, maintaining up to date policy and procedure manuals, and so forth.
• Assists in monitoring revenue and expenses by compiling data from records and logs, and preparing summary financial and budget reports. Maintains expenditure records and receipts.
• Compiles data and information for various administrative reports, statements, rosters and so forth. Performs standard statistical or arithmetic calculations, and drafts and prepares special reports or analyses for review by supervisor.
• Delegates work to and monitors work of lower-classified clerical support personnel. Participates in hiring, evaluating and disciplining lower-classified office staff as appropriate.
• Contacts variety of influential Gateway and outside personnel to obtain or relay information, arrange meetings or conferences, research issues for supervisor, and so forth. Follows up on matters or questions with other departments or employees as necessary to resolve operational or administrative issues within areas of responsibility.
• Performs various administrative support functions such as maintaining petty cash receipts and ledger, processing purchasing requisitions for approved supplies and equipment, maintaining staff personnel files, making meeting and travel arrangements and so forth.
• Evaluates and recommends appropriate changes in office procedures, filing and record keeping systems, equipment, or computer applications; in order to improve efficiency, productivity and cost effectiveness.
• Performs various secretarial or office duties such as photocopying and assembling documents, answering and screening telephone calls, recording messages, sorting and distributing mail and faxes, entering information into computer databases, and so forth.

Job description

Alpharus Health is seeking an Administrative Assistant II at our Humble, TX location to perform a range of office support duties and assist in budgeting and reporting. The role supports a correctional facility environment with standard office tasks and special project work.

Responsibilities include preparing documents, maintaining files, processing purchases, and coordinating with multiple departments. Requires proficiency in office software and ability to handle confidential information.