Administrative Assistant

Alpharus Health; Polk City (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

403(b) plan

Tuition reimbursement

Paid time off

Job summary

Alpharus Health is seeking an Administrative Assistant to support daily office functions in Polk City, FL. The role involves data entry, document preparation, scheduling, and acting as a liaison for operational information.

This full-time position supports a corrections-focused behavioral health provider. The ideal candidate has a high school diploma with 1-2 years of related experience, strong typing, and proficiency with MS Office.

Qualifications

• High School Diploma or equivalent required.
• 1-2 years of related experience preferred.
• Ability to type complex data and reports accurately.

Responsibilities

• Perform office and administrative tasks including correspondence, data entry, and filing.
• Greet visitors and handle telephone calls; manage calendar and meetings.
• Gather and exchange information related to operational, budget or personnel issues.
• Support data analysis and reporting for program criteria and outcomes.

Skills

Typing & data entry

Office software

Communication

Time management

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Administrative Assistant

Location: Polk City, FL, US, 33868

Position Type: Full Time

Work Schedule: Monday - Friday, 7:30 AM - 4 PM

Who is Alpharus Health?

Alpharus Health is a national nonprofit behavioral health provider dedicated to helping people build healthier lives. For nearly 60 years, we have provided substance use and mental health treatment that helps individuals, families, and communities find healing, hope, and lasting wellbeing. Our mission is simple: We help people build healthier lives. By combining clinical expertise with a person-centered approach, we help people build the skills, resilience, and support systems needed to create meaningful, lasting change.

Why join us?

Consider joining our team, where your impact can be truly meaningful. Our organization focuses on delivering high quality clinical services as a recognized leader in evidence-based treatment proven to get results. By joining our team, you'll be working for an organization that values you and aims to be an employer of choice. You can expect to be part of a vibrant culture that emphasizes teamwork and professional growth. When you join us, you'll discover personal and professional fulfillment by aligning your career with your values.

We are honored to offer behavioral healthcare services in Corrections

Perks of working in correctional healthcare:

• Opportunity to make a positive impact on a marginalized population
• Exposure to diverse patient demographics
• Focus on driving change, tracking progress, and improving care
• Development of skills in a unique healthcare setting

Administrative Assistants are responsible for:

• Performing office and administrative support duties including composing and typing correspondence and documents, compiling data and preparing summary reports, processing routine financial transactions and billing information, maintaining record keeping and filing systems, scheduling meetings and conferences, and receiving and screening visitors and telephone calls
• Serving as administrative liaison by gathering and exchanging information related to operational, budget, payroll or personnel issues and procedures
• Responsible for gathering, compiling and analyzing data specific to program criteria and outcome measures
• Other duties as assigned

Job Requirements:

• High School Diploma or equivalent
• 1-2 years of related experience
• Ability to type complex statistical tables and forms, non-routine correspondence, reports and the like; and complete data entry accurately and efficiently; knowledge of office systems, procedures, equipment, and computer applications
• Analytical abilities necessary to gather and interpret data and information in preparing summary reports, organize and prioritize own work, and verify and correct data and information from variety of source documents.
• Must be able to obtain clearance from the Florida Department of Corrections.
• This is a full-time position working Monday - Friday daytime hours

Physical Requirements:

1. Ability to communicate with others in order to gather and exchange information.
2. Ability to respond to telephone inquiries.
3. Ability to continually proofread, check and verify data from printed form and computer monitor display.
4. Ability to use a keyboard and video display terminal to enter, retrieve and/or audit information and data on a continual basis.
5. Ability to pull, lift and transport files and documents to and from various locations within office or assigned location.

Benefits at Apharus Health:

Health and Wellness:

• Medical, dental, and vision insurance for employees and dependents
• Employee wellness program promoting health and fitness and offering cash-saving premiums
• Employee assistance programs focused on mental health

Financial Wellbeing:

• 403(b) Retirement Plan with 3% employer match
• Short-term and Long-term Disability and Life and AD&D Insurance paid for by Alpharus
• Flexible Spending Accounts for medical and dependent care
• Public Service Loan Forgiveness (PSLF)

Flexibility and Time Off:

• 18 paid time off days per year - accrual rates increase with years of service
• 9 paid company holidays
• Work-life-balance

Personal Development:

• Training & Development Programs
• Tuition Reimbursement - up to $5,250 per calendar year
• eLearning access to online courses that provide CEU's and job-related training
• Clinical Supervision: Formal and informal guidance

Alpharus Health is an Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets. Please view Equal Employment Opportunity Posters provided by OFCCP here.