Administrative Assistant II: Growth, Impact & Travel

Talentify; Town of Clay (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Baker Construction is seeking an Administrative Assistant II to provide clerical and administrative support to an upper-level manager. You will help with general processes across the department, improving efficiencies and ensuring smooth operations.

Key duties include scheduling, coordinating travel, managing correspondence, and handling confidential materials with discretion. The role emphasizes teamwork, accuracy, and proactive problem solving.

Qualifications

• High School diploma or equivalent and five years of prior administrative support experience.
• Proficient with Word, Excel, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and manage multiple tasks.

Responsibilities

• Performs general clerical duties including filing, mailing, faxing, photocopying, typing.
• Schedules appointments and updates calendars for manager(s).
• Assists with travel arrangements for manager(s).
• Answers phones promptly and professionally.
• Assists with tracking Time-Off Benefits and payroll data entry problems.
• May assist with recruitment and related departmental processes.

Skills

MS Word

Excel

Outlook

PowerPoint

Time management

Communication skills

Education

High School diploma

Tools

Microsoft Office Suite

Job description

Baker Construction is seeking an Administrative Assistant II to provide clerical and administrative support to an upper-level manager. You will help with general processes across the department, improving efficiencies and ensuring smooth operations.

Key duties include scheduling, coordinating travel, managing correspondence, and handling confidential materials with discretion. The role emphasizes teamwork, accuracy, and proactive problem solving.