Temporary Administrative Assistant I

Baker Construction; Washington, Baltimore (District of Columbia, MD); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

Retirement plan

Employee benefits

Job summary

Baker Construction, a leading specialty concrete contractor, seeks an Administrative Assistant I to provide clerical support to managers within Shared Services or a Region. You’ll handle filing, correspondence, scheduling, travel coordination, and invoicing, contributing to efficient daily operations.

The role requires a High School diploma (or 2 years related experience) and proficiency with Word, Excel, Outlook, and PowerPoint. Benefits and competitive compensation are offered.

Qualifications

• High School diploma or equivalent or 2 years related experience
• Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint

Responsibilities

• Performs general clerical duties including, but not limited to, filing, mailing, faxing, photocopying, typing.
• Types correspondence
• Maintains hard and electronic files
• Handles materials and documents in a professional and discreet manner
• Pulls reports, bid bonds, preconstruction documents, etc.
• Codes and tracks invoices
• May assist with timekeeping, payroll, and/or HR functions
• May schedule appointments and update calendars for manager(s) within area of responsibility
• May assist with coordination of travel arrangements for manager(s)
• May set-up and coordinate meetings and conferences
• Answers phone(s) promptly and in a professional manner
• May order and maintain office supplies for assigned area of responsibility i.e kitchen and bathroom supplies
• May assist with activities related to co-worker recognition/appreciation such as ordering event tickets or flowers, sending cards, etc.

Skills

Clerical skills

Microsoft Office

Written communication

Customer service

Time management

Organizational skills

Education

High School diploma or equivalent

2 years related experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Req ID : 8564
Travel : Up to 25%
Number of Openings : 1

Achieve more in your career with the nation's leading specialty concrete contractor. At Baker Construction, you'll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you'll be integral to building the future of our country and our company. You'll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you'll have everything you need to define your career on your terms. Make a meaningful impact with a team that values ambition and rewards initiative.

Summary

The Administrative Assistant I provides clerical and administrative support to one or more managers/departments within Shared Services or a Region.

Roles and Responsibilities

• Performs general clerical duties including, but not limited to, filing, mailing, faxing, photocopying, typing.
  • Types correspondence
  • Maintains hard and electronic files
  • Handles materials and documents in a professional and discreet manner
  • Pulls reports, bid bonds, preconstruction documents, etc.
  • Codes and tracks invoices
• May assist with timekeeping, payroll, and/or HR functions
• May schedule appointments and update calendars for manager(s) within area of responsibility
  • May assist with coordination of travel arrangements for manager(s)
  • May set-up and coordinate meetings and conferences
• Answers phone(s) promptly and in a professional manner
• May order and maintain office supplies for assigned area of responsibility i.e kitchen and bathroom supplies
• May assist with activities related to co-worker recognition/appreciation such as ordering event tickets or flowers, sending cards, etc.

Requirements

• High School diploma or equivalent or 2 years related experience
• Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint

The following competencies are needed to successfully perform this job

• Ability to write reports, business correspondence, and procedures
• Ability to listen to and read and comprehend instructions; ability to read and comprehend correspondence and memos
• Strong writing and verbal skills
• Ability to effectively respond to questions in one-on-one and small group situations with co-workers and clients
• Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages
• Must possess strong customer service skills
• Must be willing to work with others and be a part of a team
• Good listening skills
• Must be able to prioritize work and utilize strong organizational skills
• Ability to maintain confidentiality
• Ability to solve practical problems using existing processes and procedures
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Ability to define problems, collect information, establish facts, and draw valid conclusions

Compensation for this position is expected to range from $40,000 to $48,000 annually.

Actual compensation offered may vary based on factors including, but not limited to, experience, education, training, skills, certifications, geographic location, market conditions, and business needs.

In addition to base compensation, eligible co-workers may participate in company-sponsored benefits, which may include medical, dental, vision, life insurance, retirement savings plans, and other company-sponsored benefit programs, subject to plan terms and eligibility requirements.

At Baker Construction, we welcome those who are driven to make things happen. In addition to offering great pay, we'll help you develop the knowledge, confidence, and network to move forward and upward. Make a difference in the lives of those who rely on the structures you help build. Join a company that puts people first, honors its word, and has the grit to achieve greatness so you can build a legacy you will be proud of.

Baker is an EOE Disability/Veterans Employer.

Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing [e-mail] or calling 1-513-539-4000 and asking for HR.