Administrative Assistant II Full Time Mid Shift

BHS Baptist Healthcare System; Springlee (KY); On-site; USD 36,000 - 48,000; Full time

Job summary

The Administrative Assistant II at Baptist Health supports safe, efficient hospital operations by assisting leaders in monitoring staffing across the hospital, identifying current and anticipated coverage needs, and coordinating staffing adjustments with nursing leaders, House Managers, and the hospital command center.

The role maintains accurate staffing, scheduling, attendance, LeanTaaS, and timekeeping practices while providing timely communication, reporting, and administrative support to

Qualifications

• Proficient in Microsoft Excel, Word and PowerPoint.
• Familiar with hospital staffing processes and attendance tracking.
• Experience with staffing systems and real-time data accuracy preferred.

Responsibilities

• Hospital Staffing Monitoring and Advance Planning
• Daily Staffing Coordination and Float Pool Deployment
• Support Staffing Systems and Real-Time Data Accuracy
• Attendance, Call-in Documentation, and Timecard Maintenance
• Command Center Coordination and Administrative Support

Skills

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Medical terminology

Tools

LeanTaaS

Symplr/API MyTime

Job description

Full Time 36 weekly hours, mid shift - 1130pm-730pm. Weekend requirement and holiday rotation applies.

Job Summary

The Administrative Assistant II supports safe, efficient hospital operations by assisting leaders in monitoring staffing across the hospital, identifying current and anticipated coverage needs, and coordinating staffing adjustments with nursing leaders, House Managers, and the hospital command center. The role maintains accurate staffing, scheduling, attendance, LeanTaaS, and timekeeping practices while providing timely communication, reporting, and administrative support to Nursing Administration and assigned departments.

Key Responsibilities and Essential Functions

• Hospital Staffing Monitoring and Advance Planning
• Daily Staffing Coordination and Float Pool Deployment
• Support Staffing Systems and Real-Time Data Accuracy
• Attendance, Call-in Documentation, and Timecard Maintenance
• Command Center Coordination and Administrative Support

Minimum Education, Experience, Training and Licensures Required

• Proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint preferred
• Knowledge of medical terminology preferred
• Experience in Symplr/API MyTime preferred

EEO Statement

Baptist Health is an Equal Employment Opportunity employer, and seeks to employ individuals without regard to race, color, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, religious or political beliefs, protected veteran status, employment status or any other protected class identified in any federal, state, or local law. Baptist Health specifically encourages minority, female, disabled, veteran and other candidates from diverse backgrounds to apply and strengthen our team.

Please note that Baptist Health is a drug-free workplace and employment with Baptist Health is subject to post offer, pre-employment drug testing.

NOTICE OF NONDISCRIMINATION AND ACCESSIBILITY TO SERVICES

Persons with hearing and speech impairments can contact Baptist Health facilities by using the Kentucky Relay Service, a toll-free telecommunication device for the deaf (TDD). For voice to TDD, call 800.648.6057. For TDD to voice, call 800.648.6056.

Baptist Health employs more than 24,000 people in Kentucky and surrounding states. Baptist Health is a full-spectrum health system dedicated to improving the health of the communities it serves. Baptist Health’s eight owned hospitals include more than 2,300 licensed beds in Corbin, Elizabethtown, La Grange, Lexington, Louisville, Paducah, Richmond and New Albany, Indiana. Baptist Health also operates two joint venture hospitals: the 410-bed Baptist Health Deaconess Madisonville in Madisonville, Kentucky with Deaconess Health System based in Evansville, Indiana, and the Baptist Health Rehabilitation Hospital, a 40-bed inpatient rehabilitation facility with Encompass Health, based in Birmingham, Alabama. Baptist Health is the first health system in the U.S. to have all of its hospitals recognized by the American Nursing Credentialing Center with either a Magnet® or Pathway to Excellence® designation for nursing excellence. Baptist Health’s employed provider network, Baptist Health Medical Group, has more than 1,820 employed providers offering care in 78 specialties, including approximately 862 physicians and 958 advanced practice clinicians. Baptist Health’s physician network also includes more than 2,000 independent physicians.

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