Administrative Assistant II: Front Office & Program Support

Aspiranet in; Modesto (CA); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

403(b) retirement plan with employer-m

Flexible paid time off

Employee assistance program

Aspiranet Employee Perks Program

Job summary

Aspiranet in Modesto, CA is hiring an Administrative Assistant II to provide essential front office and operational support for the Core Program. You will manage a multi-line phone system, maintain program databases, process reimbursements, and assist with HR administrative tasks while upholding HIPAA and organizational policies.

The role emphasizes accuracy, confidentiality, and timely reporting, with duties spanning reception, records management, vendor payments, and coordination of meetings.

Qualifications

• Minimum of two (2) years of clerical or business office experience.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Experience in a Windows-based environment and strong organizational skills.

Responsibilities

• Provide front office reception and manage a multi-line phone system.
• Maintain program databases and generate accurate, timely reports.
• Code and submit reimbursements and vendor invoices.
• Maintain donation records and financial documentation.
• Support onboarding, offboarding, and HR administrative processes.
• Prepare meeting materials, correspondence, and safety meeting documentation.
• Conduct file management, audits, archiving, scanning, and data entry.
• Manage mail, office supplies, and meeting room scheduling.
• Provide local technical support for agency equipment.
• Maintain confidentiality per HIPAA and regulatory requirements.

Skills

Microsoft Office

Outlook

Word

Excel

Windows

Job description

Aspiranet in Modesto, CA is hiring an Administrative Assistant II to provide essential front office and operational support for the Core Program. You will manage a multi-line phone system, maintain program databases, process reimbursements, and assist with HR administrative tasks while upholding HIPAA and organizational policies.

The role emphasizes accuracy, confidentiality, and timely reporting, with duties spanning reception, records management, vendor payments, and coordination of meetings.