Administrative Assistant

Aspiranet in; Modesto (CA); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

403(b) retirement plan with employer-m

Flexible paid time off

Employee assistance program

Aspiranet Employee Perks Program

Job summary

Aspiranet in Modesto, CA is hiring an Administrative Assistant II to provide essential front office and operational support for the Core Program. You will manage a multi-line phone system, maintain program databases, process reimbursements, and assist with HR administrative tasks while upholding HIPAA and organizational policies.

The role emphasizes accuracy, confidentiality, and timely reporting, with duties spanning reception, records management, vendor payments, and coordination of meetings.

Qualifications

• Minimum of two (2) years of clerical or business office experience.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Experience in a Windows-based environment and strong organizational skills.

Responsibilities

• Provide front office reception and manage a multi-line phone system.
• Maintain program databases and generate accurate, timely reports.
• Code and submit reimbursements and vendor invoices.
• Maintain donation records and financial documentation.
• Support onboarding, offboarding, and HR administrative processes.
• Prepare meeting materials, correspondence, and safety meeting documentation.
• Conduct file management, audits, archiving, scanning, and data entry.
• Manage mail, office supplies, and meeting room scheduling.
• Provide local technical support for agency equipment.
• Maintain confidentiality per HIPAA and regulatory requirements.

Skills

Microsoft Office

Outlook

Word

Excel

Windows

Job description

Location: On-Site - Modesto, CA

Schedule: Full-Time | Non-Exempt

Department: Transitional Age Youth

Reports to: Core Program Director II

Pay Range: $19.00 -$20.50/hr

The base hourly range for this position is $19.00 - $20.50 for employees hired in the Central Valley, CA. The pay range provided in this job posting represents the typical range or starting rate of candidates hired within the Central Valley region. Candidates hired in Southern California or Bay Area locations may have higher starting salaries due to cost of living and market data differences. Factors that may be used to determine your actual starting salary may include your education, experience, knowledge, skills, abilities, the market data for your work location, and internal comparison to other employees who hold a similar role.

Position Summary

Our Modesto office is seeking an Administrative Assistant II to provide essential administrative and operational support to our Core Program. This role is critical in ensuring smooth front office operations, maintaining program records and databases, supporting fiscal processes, and upholding compliance standards. When you join Aspiranet's team, you become part of a mission-driven organization committed to supporting children, families, and communities across California. Your organizational skills and attention to detail will directly support programs that change lives.

Key Responsibilities

Your Skills and Duties

• Provide front office reception and manage a multi-line phone system
• Maintain program databases and generate accurate, timely reports
• Manage petty cash accounts, fiscal fund requests, and reconciliations
• Code and submit reimbursements and vendor invoices
• Maintain donation records and financial documentation
• Support onboarding, offboarding, and ongoing HR administrative processes
• Prepare meeting materials, correspondence, and safety meeting documentation
• Conduct file management, audits, archiving, scanning, and data entry
• Manage incoming/outgoing mail, office supply inventory, and meeting room scheduling
• Provide local technical support related to agency equipment
• Maintain confidentiality in accordance with HIPAA and regulatory requirements
• Model Aspiranet's Professional Code of Ethics and agency values

Qualifications

Education & Work Experience

• Minimum of two (2) years of experience in clerical or business office operations
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Experience working in a Windows-based environment
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.

Licenses & Certifications

• Meets all state-required conditions of employment (DOJ Fingerprint Clearance, Child Abuse Index Clearance, TB/Health Physical)
• Valid California Driver's License and clean driving record if driving is required

Work Environment & Schedule

This position typically operates in a standard office environment. The noise level is generally quiet and remains within OSHA's established safety levels at all times. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Why Aspiranet?

• Competitive compensation, comprehensive benefits package, and a 403(b) retirement plan with employer matching.
• Flexible paid time off including 11 paid holidays, 10 vacation days, 10 sick leave days, two diversity days, and paid birthday time off.
• Access to our employee assistance program including 24/7 crisis line; up to 6 counseling sessions per issue.
• Access to the free Aspiranet Employee Perks Program. Enjoy exclusive discounts on entertainment, travel, wellness, pet care, gym memberships, theme parks, and more
• Training opportunities are available to support your ongoing development and career aspirations.
• Collaborate in a supportive, inclusive, and mission-aligned culture.
• Opportunity to lead meaningful initiatives that support employee wellbeing.

Physical Demands

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions. This position typically operates in a standard office environment. The noise level is generally quiet and remains within OSHA's established safety levels at all times.

Equal Employment Opportunity

Aspiranet is an equal opportunity employer that recognizes the value of diversity. We believe a diverse workforce within a culture of Inclusion, Diversity, Equity, and Access (IDEA) increases creativity, innovation, problem-solving, and teamwork for the youth and families that we serve and the organization as a whole. Aspiranet strives to provide our employees with a workplace that is welcoming, inclusive of differing world views, cultures, and lived experiences.