Administrative Assistant II (Fire Department)

City of Richland; United States; On-site; USD 39,000 - 63,000; Full time

Benefits offered by this job

Excellent medical plan (City-paid)

City-paid dental and vision plans

Life and AD&D Insurance

Long-Term Disability Insurance

PERS retirement

PTO

10 Paid Holidays

457/401(a) retirement plan match

Flexible Benefits Plan (ESL)

Health Savings Plan

Employee Assistance Program

Job summary

The City of Richland seeks a detail‑oriented administrative specialist to support the Fire & Emergency Services with correspondence, scheduling, and records. You will assist with reports, department communications, and special projects tied to emergency readiness and community outreach.

Under the Fire Chief’s guidance, you’ll use your judgment in daily tasks, maintain organized files, and coordinate with internal teams while upholding City policies.

Qualifications

• Two (2) years of experience in an office setting.
• High school diploma or GED or equivalent combination of education and experience.

Responsibilities

• Assist with correspondence, scheduling, and records management.
• Support reports and department communications.
• Contribute to special projects related to emergency readiness and community outreach.
• Under guidance of Fire Chief, exercise independent judgment in daily tasks.

Skills

Office experience

Typing 50 wpm

Organizational skills

Public records requests experience

Education

High school diploma or GED

Tools

MS Office (PowerPoint, Outlook, Word, Excel, SharePoint)

Job description

Department: Fire & Emergency Services Division: Fire Pay Range $33.15- $46.35 Hourly Midpoint $39.75 Hourly Starting salaries generally fall between the minimum and midpoint of the range. Each offer depends on the candidate’s experience and qualifications, internal pay equity, and available budget. Salary offers are negotiated individually based on these factors.

SUMMARY OF POSITION

This integral role assists with managing correspondence, scheduling, and records, assists with reports and department communications, and supports special projects that touch everything from emergency response readiness to community outreach. This position works under the general guidance of the Fire Chief, with room to use your own judgment and initiative in daily tasks, and take on other related duties as they arise. If you are organized, dependable, and want your work to directly support the people who protect your community, this is a great opportunity to be part of the team!

SUPPLEMENTAL INFORMATION

This is a full-time, in-person position with a typical Monday–Friday schedule of 8:00 a.m.–5:00 p.m. A 9/80 alternative work schedule with alternating Fridays or Mondays off, may be available. Selection will be based on overall qualifications, skills testing (if applicable), and an interview process. The final candidate selected will be subject to a comprehensive background/reference check commensurate to the position.

MINIMUM QUALIFICATIONS

• High school diploma or GED
• Two (2) years of experience in an office setting
• Any equivalent combination of education and experience that provides the required knowledge, skills, and abilities will be considered.

SPECIAL REQUIREMENTS

• Valid driver’s license

DESIRABLE QUALIFICATIONS

• Ability to type 50 words per minute
• Four (4) or more years of experience in a fast-paced environment
• Intermediate level of proficiency with all MS Office products such as PowerPoint, Outlook, Word, Excel, and SharePoint
• Experience in local government or the public sector
• Experience fulfilling public records requests

WE ARE RICHLAND

At the City of Richland, your work makes a difference every day. From maintaining essential services to enhancing our community, you’ll be part of a team that values teamwork, integrity and excellence in what we do. With a strong sense of purpose, great benefits, and a commitment to growth, we are building a community we’re proud to serve.

Richland Rewards – Supporting Those Who Serve Regular Full-Time (35 to 40 hr/week) Employee Benefits

• Excellent open access (preferred provider) medical plan with substantial City-paid contribution
• City-paid dental and vision plans
• City-paid Life and Accidental Death & Dismemberment Insurance (equals two times the employee's annual salary)
• City-paid Long-Term Disability Insurance
• Participation in the State of Washington's Retirement Plan (PERS)
• Paid Time Off (PTO)
• 10 Paid Holidays
• 4% City-match deferred compensation with 457 and 401(a) plan options.
• Extended Sick Leave (ESL) Section 125 - Flexible Benefits Plan (Medical/Dependent Care)
• City Paid and Employee Paid Retirement Health Savings Plan
• Employee Assistance Program
• Annual Performance Assessment System
• Paid Time Off (PTO) Accrual Regular Full-Time (40hr) Accrual Rates.
• (The accrual rates for full time (30-34hr) and part-time positions are pro-rated based upon the position's budgeted hours.)
• Years of Continuous Service / Maximum Hours Per Month 0 months through 6 months / 13.33 hours per month
• 6 months through 9 years / 20.33 hours per month
• 10 years through 15 years / 22.33 hours per month
• 16 years through 20 years / 24.33 hours per month
• Over 20 years / 26.33 hours per month
• Note: Unaffiliated staff (non-union employees) may receive some or all of the benefits listed below based on the Compensation Plan for Unaffiliated Employees (Comp Plan) with the City; consult the Comp Plan for specific information about position benefits.
• The City is an Equal Opportunity Employer committed to recruiting and retaining a highly qualified and diversified work force.

Applicants are considered for positions without regard to race, color, religion, sex, national origin, ancestry, age (over 40), martial or veteran status, disability, sexual orientation, or any other basis prohibited by federal, state, and local laws.

In accordance with the American with Disabilities Act, reasonable accommodation for persons with disabilities will be provided for participation in the application and selection process, if requested.

Persons with a disability who need assistance must notify the Human Resources Department about the accommodation needed at the time of application and prior to the closing date by calling [phone].

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