Administrative Assistant II - Faculty & Operations Support

Dartmouth College; Hanover (NH); On-site; USD 28,000 - 35,000; Part time

Job summary

Dartmouth College, located in Lebanon, NH, seeks an experienced administrative support professional to manage daily administrative activities for the Department of Epidemiology. This on-site, regular part-time role supports faculty and staff across multiple academic and research activities.

The position emphasizes strong communication, organization, and discretion, with responsibilities including meeting coordination, onboarding, travel and reimbursements, and daily operations.

Qualifications

• Required Qualifications - Education and Yrs Exp: Associates or equivalent combination of education and experience
• Required Qualifications - Skills, Knowledge and Abilities: One to two years of relevant experience; exceptional verbal, written, and interpersonal communication skills; highly organized and proactive; ability to manage multiple priorities; strong attention to detail; collaborative and team-oriented; adaptable and discreet; strong customer-service orientation; proficiency with Microsoft 365, SharePoint, Zoom, Slack.

Responsibilities

• Provides administrative support for faculty and non-faculty academic appointment, reappointment, and related personnel processes.
• Coordinates departmental meetings, seminars, workshops, and interview schedules; ensures seamless logistical planning.
• Assists with departmental financial and administrative transactions including travel, purchasing, and reimbursements.
• Maintains and updates departmental distribution lists, calendars, and records.
• Coordinates onboarding activities for new employees and assists with orientation logistics.
• Supports departmental operational initiatives and implements new procedures.
• Assists with annual reporting; conducts inventory updates and data requests.
• Provides general administrative support to the Operations Director and department leadership.

Skills

Verbal Communication

Written Communication

Interpersonal Skills

Organization

Proactive

Multitasking

Discretion

Teamwork

Independence

Customer Service

Education

Associates or equivalent combination of education and experience

Tools

Microsoft 365

SharePoint

Zoom

Slack

Job description

Dartmouth College, located in Lebanon, NH, seeks an experienced administrative support professional to manage daily administrative activities for the Department of Epidemiology. This on-site, regular part-time role supports faculty and staff across multiple academic and research activities.

The position emphasizes strong communication, organization, and discretion, with responsibilities including meeting coordination, onboarding, travel and reimbursements, and daily operations.