Administrative Assistant II, Executive Support

Aquent; Beaverton (OR); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Hybrid work schedule

Onsite Beaverton four days per week

Job summary

Aquent is partnering with a globally recognized athletic apparel and footwear company to find an organized, proactive Administrative Assistant II to support four Senior Directors in Beaverton.

In this contract role, you will manage complex calendars, coordinate meetings and travel, prepare presentations and reports, and handle confidential information with discretion to keep leadership productive and focused.

Qualifications

• A degree and 2–4 years of administrative or executive support experience.
• Experience managing complex calendars for business leaders.
• Proficiency in Microsoft Office applications (Outlook, PowerPoint, Excel, Word).

Responsibilities

• Manage complex calendars and coordinate meetings for four Senior Directors.
• Organize meeting logistics, travel arrangements, and related administrative details.
• Create and format presentations, reports, and other business materials.
• Prepare expense reports, purchase orders, and administrative documentation.
• Coordinate with internal teams and external partners to keep daily operations running smoothly.

Skills

Calendar management

MS Office proficiency

Multitasking

Communication skills

Education

Bachelor's degree

Tools

Outlook

PowerPoint

Excel

Word

Job description

Aquent is partnering with a globally recognized athletic apparel and footwear company to find an organized, proactive Administrative Assistant II to support four Senior Directors. This contract role is ideal for someone who thrives in a fast-paced corporate environment, enjoys keeping busy leaders organized, and takes pride in delivering seamless administrative support. You'll play an important role in helping a dynamic leadership team stay focused and productive.

What You'll Do

• Manage complex calendars and coordinate meetings for four Senior Directors, balancing competing priorities and last-minute changes.
• Organize meeting logistics, conference rooms, travel arrangements, and related administrative details.
• Create and format professional presentations, reports, correspondence, and other business materials.
• Prepare expense reports, purchase orders, and administrative documentation.
• Coordinate with internal teams and external partners to keep daily operations running smoothly.
• Handle confidential information with professionalism and discretion.
• Anticipate administrative needs, track outstanding requests, and ensure timely follow-through.

What You'll Bring

• A degree and at least 2-4 years of relevant administrative or executive support experience.
• Strong experience managing complex calendars and scheduling priorities for business leaders.
• Proficiency in Microsoft Office, especially Outlook, PowerPoint, Excel, and Word.
• Proven ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Exceptional attention to detail, organization, and follow-through.
• Strong written and verbal communication skills with a professional, service-oriented approach.
• Ability to work onsite in Beaverton four days per week for the duration of the contract.

Nice to Have

• Experience supporting multiple Senior Directors, VPs, or C-suite executives.
• Background in retail, apparel, footwear, consumer products, or eCommerce.
• Familiarity with Box or similar enterprise file-sharing platforms.
• Experience in large, complex corporate environments.

Why Apply?

• Recognized global brand: Gain experience supporting leadership at an influential athletic apparel and footwear company.
• High-visibility exposure: Work directly with four Senior Directors and collaborate across business functions.
• Variety and ownership: Take responsibility for meaningful administrative work that keeps leadership operations moving.
• Hybrid flexibility: Enjoy a consistent schedule with one remote workday each week.
• Valuable experience: Expand your executive support experience within a well-established corporate environment.