Administrative Assistant II: Events & Scheduling

Texas State University; San Marcos (TX); On-site; USD 36,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Time off and leave benefits

Tuition benefits

Retirement security

Job summary

Texas State University is seeking an Administrative Assistant II to provide administrative and clerical support to a specific division, department, or unit. The role requires handling a variety of tasks, such as calendar management, travel processing, and data reporting.

The position emphasizes strong organizational skills, attention to detail, and the ability to manage multiple priorities in a busy university setting.

Qualifications

• Applicant must have a high school diploma or equivalent.
• Minimum 3-4 years of experience in an office environment.
• Proficiency in Microsoft Office 365 including Word, Excel, Outlook and Teams.
• Experience coordinating planning and events is required.

Responsibilities

• Provide administrative support and clerical tasks for management and staff.
• Assist with daily office operations and workflow within the division.
• Handle registration issues, including overrides and travel arrangements for students.
• Process Faculty Course Evaluations and maintain the graduate database and enrollment reports.
• Manage calendars (Google Calendar and 25Live) and schedule classes, conferences, and meetings.
• Maintain office supplies inventory and coordinate facility work orders via AiM.
• Support event planning, scheduling, data collection, and coordination for meetings and luncheons.

Skills

Event planning

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Job description

Texas State University is seeking an Administrative Assistant II to provide administrative and clerical support to a specific division, department, or unit. The role requires handling a variety of tasks, such as calendar management, travel processing, and data reporting.

The position emphasizes strong organizational skills, attention to detail, and the ability to manage multiple priorities in a busy university setting.