Administrative Assistant II - Construction Industry

Huen Electric, Inc.; Broadview (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Vision, Dental

401(k) with match

Paid Time Off 15 days + 10 holidays

Job summary

Huen Electric, Inc. in Broadview, IL seeks an Administrative Assistant to support project managers, office staff, and field personnel in a fast-paced office environment. The role involves payroll processing, document control, data entry, and handling inquiries with professionalism.

The ideal candidate has strong MS Word/Excel skills, high attention to detail, and the ability to multitask while maintaining confidentiality. Construction familiarity is a plus; relocation is not required.

Qualifications

• Minimum 3 years of payroll and/or general administrative experience.
• 1 year construction experience preferred.
• High school diploma or GED is required.

Responsibilities

• Coordinate and distribute work across the team in a busy office.
• Data entry and document preparation for projects.
• Process weekly payroll and prepare project billings.
• Draft purchase orders and handle invoices.
• Provide administrative support for field and office personnel.
• Receive, sort, and disperse mail; answer phones and direct callers.

Skills

Payroll systems

Microsoft Word

Microsoft Excel

Confidentiality

Organizational skills

Attention to detail

Flexibility

Education

High school diploma or GED

Tools

JD Edwards

Job description

ABOUT THE ROLE

The Administrative Assistant works in a busy office environment and must efficiently multitask between various assignments. This position plays a key role in the coordination and distribution of work. Project managers, office managers, and field staff are the primary internal customers the Administrative Assistant supports.

Company Overview

Founded in 1983, Huen Electric, Inc. (Huen Electric) - a subsidiary of MYR Group Inc. - is a leading electrical construction and engineering firm with offices in Chicago, New York, and New Jersey. We have earned a reputation as a dynamic, proactive, and resourceful electrical contracting and engineering company that enjoys a challenge. Our high level of commitment to clients and the community has helped us build a loyal customer base.

We deliver a complete range of services, including commercial and industrial construction, clean energy projects, prefabrication, technology solutions, and IPD design-build project delivery. Our decades of expertise have given us a wealth of knowledge regarding issues unique to the region when it comes to permitting, regional laws and regulations, as well as familiarity with local and regional subcontractors, unions, and labor relations.

Essential Functions

• Ensure all assigned tasks are completed accurately and delivered with high quality in a timely manner
• Data entry
• Handle various accounting tasks, such as processing weekly payroll
• Prepare project related billings
• Draft purchase orders
• Responsible for project submittals, RFI's and documentation
• Utilize Microsoft Excel for data management and retention
• Submit and file invoices
• Serve clients, vendors, and other walk-in customers by welcoming and directing them appropriately
• Administrative support for field and office personnel
• Receive, sort, and disperse mail
• Operate office equipment such as fax machines, copiers, scanners, phone systems, and computers
• Answer phones, provide basic information, and transfer callers as appropriate
• Efficiently and professionally manage the flow of people and information through the business
• Regular and predictable attendance
• Other duties as assigned
• Essential functions of this position are to be performed in a Company-designated office or field location
• Understand and comply with the Company's Code of Business Conduct and Ethics Policy and other industry-specific professional and ethical standards, if applicable

ABOUT YOU

Qualifications

• Minimum 3 years of payroll and/or general administrative experience
• 1 year construction experience preferred
• High school diploma or GED is required

Knowledge/Skills/Abilities

• Ability to maintain a high level of confidentiality
• Working knowledge of JD Edwards/payroll system module
• Strong working knowledge of Microsoft Word and Excel
• Superior organizational skills and the ability to prioritize multiple responsibilities while supporting management
• Excellent attention to detail
• Flexibility to work in various locations throughout the week

WHAT WE OFFER

Compensation & Benefits

• Salary $55,000-$75,000 / year
  • Commensurate with experience, paid weekly. Posted salary ranges are made in good faith. MYR Group reserves the right to adjust ranges depending on the qualifications of the selected candidate.
• Medical, Vision, Dental, Regenexx, Hearing Care, Teledoc, Mental Health,Prescriptions(Low deductibles and out-of-pocket maximums).
• ThrivePass Health & Wellness Reimbursement Program- Twelve hundred dollars annually for health and wellbeing-related purchases.
• AnnualPaid Time Offstarting at15 days plus 10 paid Holidays(our Cultural Celebration Day is a floating holiday).
• Generous401(k) Plan with50% match up to 3%;andAnnual profit-sharingpotential.
• Superior educational assistance program(support for educational costs, internal training, and more!).
• Company-paid short and long-term disability, life, and accidental death & dismemberment.
• Company-paid business travel accident insurance.
• Employee Assistance Plan (EAP).
• Various voluntary plans available including supplemental vision, accident and critical illness, ID theft, group legal, group auto & home, and additional voluntary life insurance plans for employee and dependents.

This position will remain posted for a minimum of three days. The posting will remain active and automatically extend until the vacancy is filled.

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need an accommodation as part of the employment process, contact our Employment Hotline at 1-855-635-1321.

MYR Group, Inc. and our subsidiaries are proud to be Equal Opportunity Employers. We promote diversity of thought, culture, and background, which connects our family of brands. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees.

MYR Group does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States for any employer.

MYR Group, Inc. and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.