Planning Office Administrator

Tulsa County; Tulsa, Northern (OK, KY); Hybrid; USD 28,000 - 30,000; Full time

Job summary

Tulsa County seeks an Organization Planning Services assistant to provide administrative support to the Planning Department staff. This role handles front-desk duties, scheduling, document preparation, and records handling, ensuring accurate and timely information flows.

The position requires high school education with additional typing/record-keeping courses and at least three years of clerical experience.

Qualifications

• Education equivalent to graduation from a standard four-year high school, including or supplemented by college or business courses in typing, record keeping, and three years of satisfactory full-time employment in a secretarial/clerical role.

Responsibilities

• Receive visitors, answer phone calls, coordinate appointments and meetings, open and distribute mail.
• Provide general clerical support.
• Compose and prepare correspondence, reports, contracts, and other materials.
• Gather, assemble and summarize information and data for executive action as requested.
• Provide transmittals to the Board of County Commissioners for actions requiring BOCC approval.
• Prepare notices for land use cases according to regulations.
• Encumber purchase orders, receive ordered goods and services, process invoices for payment, and perform other bookkeeping duties for the Highway Engineering & Development Services division.
• Perform other pertinent administrative tasks for the department as needed.
• Perform other duties as assigned.

Skills

Clerical procedures

Records management

Microsoft Word

Microsoft Excel

Microsoft Access

Office administration

Communication skills

Education

High school diploma with college/business courses in typing/record keeping

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Organization Planning Services

Pay $20.87

Pay Frequency Hourly

Full Time / Part Time Full time

Job Summary

Under general direction provides administrative support to the Planning Department staff and Tulsa County.

Job Description Essential Job Functions

• Receive visitors, answer phone calls, coordinate appointments and meetings, open and distribute mail, and provide general clerical support.
• Compose and prepare correspondence, reports, contracts, and other materials.
• Gather, assemble and summarize information and data for executive action as requested.
• Provide transmittals to the Board of County Commissioners for all actions requiring BOCC approval.
• Prepare and disseminate required notices according to regulations for various land use cases.
• Encumber purchase orders, receive ordered goods and services, process invoices for payment, and perform other bookkeeping duties on behalf of the Highway Engineering & Development Services division.
• Perform other pertinent administrative tasks for the department as needed.
• Perform other duties as assigned.

Additional Job Description Qualifications Required

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skill, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills, and Abilities

Knowledge in clerical procedures and records; of spelling, punctuation, business English; of office methods and procedures; of laws, ordinances and regulations governing County financial matters; of departmental policies and procedures; of computer functions, such as Microsoft software such as Word, Excel, and Access; and of other services provided or available in the community. Skill in receiving visitors; in maintaining accurate records and files; in proofreading; in operating a computer, calculator, and other related office machines; in Microsoft Office. Ability to organize and accomplish a variety of clerical duties; to exercise initiative and independent judgement; to perceive clerical errors; to understand and follow oral and written instructions; to understand and follow departmental policies and procedures; to maintain confidential information; to exercise tact, patience, and courtesy in dealing with others; to speak clearly, distinctly and in a pleasing tone; and to cooperate and work with others. Computer Skills To perform this job successfully, an individual should have knowledge of Spreadsheet and Word Processing software.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Education and/or Experience

Education equivalent to graduation from a standard four-year high school, including or supplemented by college or business courses in typing, record keeping, and three years of satisfactory full-time employment in a secretarial/clerical, or a combination of education and experience.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, fractions, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, of diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Certificates, Licenses, Registrations

None Required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and speak or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, peripheral vision, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

EEO STATEMENT

Tulsa County does not discriminate against any individual because of race, color, sex, age, religion, national origin, ancestry, marital status, disability, or political affiliation (except when such person advocates or belongs to an organization which advocates the overthrow of our constituted government by force or violence) with regard to all terms, conditions, eligibilities, and privileges of employment for all positions in the County. NOTE: Job descriptions are subject to change based on changing business needs and conditions.

Location HQ

Working for Tulsa County means your expertise will be valued at a place that aims to help you succeed while empowering you to expand your skills.

It also means you’ll get great, comprehensive benefits including:

• Competitively priced health care package
• Paid time off including vacation pay, holidays and personal time
• Retirement benefits, including a pension
• Education assistance
• Much more Click to learn about more of our benefits.

Equal Opportunity Policy

Tulsa County is dedicated to providing an equal employment opportunity to all qualified individuals. It is the policy of Tulsa County to recruit, to employ, to compensate, and to promote the most qualified persons for all classified positions within the divisions under the Board of County Commissioners and other participating County offices, solely on the basis of job-related qualifications and competency. Therefore, it is the policy of the participating County offices, including all Board of County Commissioners divisions, that there shall be no discrimination against any employee or applicant with regard to their race, color, religion, sex (including, pregnancy, gender identity, or sexual orientation), parental status, national origin, family medical history or genetic information, political affiliation, military service, marital status, mental or physical disability, medical condition, age, or other non-merit based factors or other characteristics protected by federal, state, or local laws with regard to all terms, conditions, eligibilities, and privileges of employment for all positions in the County. The complete text of the County’s Equal Employment Opportunity statement is available from the Human Resources Division.

918-596-5095