Administrative Assistant II — Campus Operations & Student Support

Drake University; Iowa (LA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Tuition benefits

Tuition exchange programs

Tuition waiver

Job summary

Drake University’s College of Pharmacy and Health Sciences seeks an organized Administrative Assistant 2 to support the Dean’s Office, faculty, staff and students. The role includes supervising student workers, managing room reservations, and coordinating with the CPHS Budget Manager for supplies.

You will handle calendar maintenance, scheduling, mail management, and support for college events while upholding university policies and maintaining professional relationships across departments.

Qualifications

• Associate or bachelor’s degree required.
• 1-3 years of work experience.
• Excellent oral and written communication skills.
• Proficiency with email, calendars, scheduling appointments and meetings.
• Ability to operate multi-function printing, scanning and fax machines.

Responsibilities

• 45% - College Administrative Support: front desk, scheduling, calendars, mail and room reservations.
• 15% - Faculty/Departmental Support: prepare minutes, agendas and maintain records.
• 15% - Building Manager: coordinate facilities needs and maintenance.
• 15% - Supervise Student Employees: recruit, hire, supervise and timecards.
• 5% - Communications Support: create posters and update digital signage.
• 5% - Other duties as assigned.

Skills

Yearly experience?

Excellent communication

Office coordination

Scheduling proficiency

Organizational skills

Education

Associate or bachelor’s degree

Tools

Outlook

Word

Excel

PowerPoint

TEAMS

Adobe Acrobat

Job description

Drake University’s College of Pharmacy and Health Sciences seeks an organized Administrative Assistant 2 to support the Dean’s Office, faculty, staff and students. The role includes supervising student workers, managing room reservations, and coordinating with the CPHS Budget Manager for supplies.

You will handle calendar maintenance, scheduling, mail management, and support for college events while upholding university policies and maintaining professional relationships across departments.