Administrative Assistant II - 999808

Nova Southeastern University; Fort Lauderdale (FL); On-site; USD 17,000 - 28,000; Part time

Benefits offered by this job

Tuition waiver

Retirement plan

Medical and dental plans

Smoke-free campus

Job summary

Nova Southern University is seeking an administrative support specialist to greet visitors, route calls, schedule meetings, and handle general office duties on site in Fort Lauderdale, FL.

The role requires at least 3 years of administrative experience with a high school diploma or an associate degree. Proficiency in MS Office, data entry, and communication is essential, along with attention to detail and reliability.

Qualifications

• High School Diploma or Equivalent with at least 3 years of administrative office experience.
• Associate's Degree with at least 2 years of administrative office experience.
• Strong MS Office, data entry, and communications skills.

Responsibilities

• Responds to inquiries and resolves problems with knowledge of work-area policies.
• Composes, edits, and proofs complex documents; handles mail merges and mass mailings.
• Verifies data and prepares forms and documents for accuracy.
• Enters data and generates reports using NSU software systems.
• Schedules meetings and events and coordinates travel as needed.
• Processes time-sheets and payroll-related forms for staff and students.
• Monitors budgets and processes transfers; handles accounts receivable and vendor payments.
• Maintains office supplies and coordinates facilities-related tasks.
• Performs other duties as assigned.

Skills

MS Office proficiency

Data entry accuracy

Communication skills

Time management

Education

High School Diploma or Equivalent

Associate's Degree

Tools

Banner

Ariba

Job description

We are excited that you are considering joining Nova Southern University!

Nova Southern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southern University.

Primary Purpose

Provides administrative support by receiving and directing visitors, fielding telephone calls, scheduling meetings, organizing events, composing and editing correspondence, and providing routine and general office support.

Job Category

Non-Exempt

Hiring Range

Commensurate with experience

Pay Basis

Hourly

Subject to Grant Funding?

No

Essential Job Functions

• Responds to inquiries and resolves complex problems requiring broad understanding of work-area policies and procedures in a timely manner to ensure questions are answered and issues resolved.
• Composes, edits, proofreads, and types complex documents; creates mail merges and performs mass mailings; photocopies and collates complex material to ensure timely communication and retention of documents.
• Prepares forms and documents; verifies data for discrepancies and follows up to ensure accuracy.
• Enters data and generates reports from NSU specific software systems to ensure timely communication and retention of documents.
• Schedules meetings, appointments and/or events, and coordinates travel to ensure timely scheduling.
• Reviews, processes and submits non-exempt employee and student time-sheets as well as professional staff leave forms to payroll.
• Handles accounts receivable, reimbursements and vendor payments.
• Monitors operating budget and processes budget transfers.
• Maintains and orders office supplies.
• Coordinates work orders with physical plant, locksmith, housekeeping and telecommunications.
• Performs other duties as assigned.

Job Requirements

Required Knowledge, Skills, & Abilities

• Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.
• Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).
• Ability to enter and verify information with accuracy.
• Ability to understand and follow oral and written instructions.
• Ability to maintain confidential information.
• Strong administration skills - organized, thorough, systems orientated with meticulous attention to detail.
• Proactive, punctual and reliable.
• Excellent written and oral communication skills.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS

• Ability to communicate effectively with others;
• Ability to work cooperatively with colleagues and supervisory staff at all levels;
• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies, to include but not limited .

Required Education

High School Diploma or Equivalent

Required Experience

• High School Diploma and three (3) years of administrative experience in an office environment.
• Associate's Degree and two (2) years of administrative experience in an office environment.

Preferred Qualifications

• Experience working with budgets in a business setting.
• Knowledge of Banner and Ariba.
• Experience in higher education.

Is this a safety sensitive position?

No

Background Screening Required

No

Sensitivity Disclaimer

Nova Southern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.