Administrative Assistant II 2026-2027, Finance, HOPPER MIDDLE SCHOOL

Cypress-Fairbanks ISD; Cypress (TX); On-site; USD 26,000 - 32,000; Full time

Job summary

Cypress-Fairbanks ISD is seeking a competent Finance Clerk to maintain bookkeeping and financial records for budget and activity accounts, using Excel and School Cash for daily transactions.

The role requires attention to confidentiality, strong math skills, and the ability to handle multiple tasks under pressure, with duties including vendor setup, purchase orders, and reporting to campus and district staff.

Qualifications

• Proof of high school graduation/GED equivalent.
• Demonstrated proficiency in applied technology (Microsoft Office).
• Demonstrated proficiency in general office management and procedures.
• Knowledge of eFinance Plus financial software is preferred.
• Possess excellent interpersonal and communication skills.
• Must have a high level of integrity and confidentiality regarding financial records, student records and campus issues.
• Must possess strong math skills, including basic accounting and computation skills.
• Must be self-motivated, possess the ability to work under pressure, handle multiple tasks and work collaboratively.

Responsibilities

• Maintain bookkeeping/financial records for budget and activity accounts.
• Maintain financial records for budget funds in Excel and activity accounts in School Cash.
• Register, receive and deposit school monies daily to the appropriate bank accounts.
• Reconcile budget and activity accounts to district financial records.
• Create purchase orders, enter receiving records upon receipt of items, and submit invoices for payment to the district office.
• Assist with warehouse ordering processes.
• Coordinate the setup of new vendors.
• Assist with fundraising and ordering processes; maintain budgets, generate reports as needed.
• Create items in School Cash for sale online; run appropriate reports as needed.
• Record student fines/fees in School Cash.
• Distribute and reconcile petty cash per District policy.
• Allocate campus expenses to the appropriate campus areas.
• Enter all required documents electronically pertaining to PCard purchases.
• Provide reports to the appropriate personnel for budgeting and tracking purposes.
• Review all campus transactions for appropriate coding.
• Act as liaison between the campus and the district for financial communications.
• Perform other duties as assigned by the principal.
• Regular and reliable attendance is an essential job function.

Skills

Microsoft Office

Office management

eFinance Plus

Interpersonal skills

Integrity & confidentiality

Math skills

Self-motivated / multitask

Education

High school diploma / GED

Tools

Microsoft Office

Job description

• Proof of high school graduation/GED equivalent.
• Demonstrated proficiency in applied technology (Microsoft Office).
• Demonstrated proficiency in general office management and procedures.
• Knowledge of eFinance Plus financial software is preferred.
• Possess excellent interpersonal and communication skills.
• Must have a high level of integrity and confidentiality regarding financial records, student records and campus issues.
• Must possess strong math skills, including basic accounting and computation skills.
• Must be self-motivated, possess the ability to work under pressure, handle multiple tasks and work collaboratively.

Qualifications

• Proof of high school graduation/GED equivalent.
• Demonstrated proficiency in applied technology (Microsoft Office).
• Demonstrated proficiency in general office management and procedures.
• Knowledge of eFinance Plus financial software is preferred.
• Possess excellent interpersonal and communication skills.
• Must have a high level of integrity and confidentiality regarding financial records, student records and campus issues.
• Must possess strong math skills, including basic accounting and computation skills.
• Must be self-motivated, possess the ability to work under pressure, handle multiple tasks and work collaboratively.

Terms Of Employment

193 Days

Salary/Pay Grade

$28,681/CP-5 as approved by the Board of Trustees

Essential Functions

• Maintain bookkeeping/financial records for budget and activity accounts.
• Maintain financial records for budget funds in Excel and activity accounts in School Cash.
• Register, receive and deposit school monies daily to the appropriate bank accounts.
• Reconcile budget and activity accounts to district financial records.
• Create purchase orders, enter receiving records upon receipt of items, and submit invoices for payment to the district office.
• Assist with warehouse ordering processes.
• Coordinate the setup of new vendors.
• Assist with fundraising and ordering processes; maintain budgets, generate reports as needed.
• Create items in School Cash for sale online; run appropriate reports as needed.
• Record student fines/fees in School Cash.
• Distribute and reconcile petty cash per District policy.
• Allocate campus expenses to the appropriate campus areas.
• Enter all required documents electronically pertaining to PCard purchases.
• Provide reports to the appropriate personnel for budgeting and tracking purposes.
• Review all campus transactions for appropriate coding.
• Act as liaison between the campus and the district for financial communications.
• Perform other duties as assigned by the principal.
• Regular and reliable attendance is an essential job function.

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; tolerate moderate noise levels; work with frequent interruptions. Repetitive hand motions; prolonged use of a computer, prolonged sitting.