Administrative Assistant II

Talentify; Wilsonville (OR); On-site; USD 42,000 - 54,000; Full time

Job summary

Talentify is seeking an Administrative Assistant II for an onsite assignment in Wilsonville, OR. This desk-based role provides essential administrative and clerical support to the local operation, including payroll processing, driver qualification file administration, and general office functions.

The ideal candidate is highly organized, detail-oriented, and able to work independently in a fast-paced logistics environment.

Qualifications

• Proficiency with Microsoft Excel and Microsoft Teams.
• Experience with data entry, filing, and record maintenance.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Willingness and ability to work onsite five days per week.

Responsibilities

• Provide day-to-day administrative and clerical support to the Wilsonville operation.
• Assist with payroll administration and payroll processing activities.
• Administer and maintain driver qualification files (DQF) per DOT and company requirements.
• Perform accurate data entry across multiple systems.
• Maintain organized filing systems and records.
• Prepare reports, correspondence, and documentation as requested.
• Coordinate and communicate with team members using Microsoft Teams.
• Take on additional administrative responsibilities as needed.

Skills

Excel

Microsoft Teams

Data entry

Attention to detail

Communication

Independent work

Onsite availability

Tools

Microsoft Excel

Microsoft Teams

Job description

Job Summary

Our client, a leading food distribution and supply chain company, is hiring an Administrative Assistant II for an onsite assignment in Wilsonville, OR. This desk-based position provides essential administrative and clerical support to the local operation, including payroll processing, driver qualification file administration, and general office functions. The ideal candidate is highly organized, detail-oriented, and able to work independently.

Key Responsibilities

• Provide day-to-day administrative and clerical support to the Wilsonville operation
• Assist with payroll administration and payroll processing activities
• Administer and maintain driver qualification files in accordance with company and regulatory requirements
• Perform accurate data entry across multiple systems
• Maintain organized filing systems and records
• Prepare reports, correspondence, and documentation as requested
• Coordinate and communicate with team members using Microsoft Teams
• Take on additional administrative responsibilities as needed

Required Qualifications

• Proficiency with Microsoft Excel and Microsoft Teams
• Demonstrated experience with data entry, filing, and record maintenance
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to work independently with minimal supervision
• Willingness and ability to work onsite five days per week

Preferred Qualifications

• Prior experience with payroll administration or processing
• Prior experience with driver qualification file (DQF) administration or DOT-related recordkeeping
• Experience preparing operational or administrative reports
• Prior experience in an administrative support role within logistics, distribution, or a similar fast-paced environment

About the Role

• Contract duration: 1,024 total hours
• Schedule: Monday through Friday, 8 hours per day, 40 hours per week
• Location: Wilsonville, OR (fully onsite)
• Travel: None required (0% travel)
• Employment type: Contract

Competitive rate offered.