Administrative Assistant II

PSG Global Solutions; Waltham (MA); On-site; USD 50,000 - 70,000; Full time

Job summary

An industry-leading staffing agency is seeking a flexible and competent Administrative Assistant to support mid to senior-level managers. The successful candidate will handle complex administrative tasks including project management, scheduling, and report preparation. Strong written and verbal communication skills, along with experience supporting executive-level management, are essential. This role promises excellent career training and opportunities for growth within a dynamic environment.

Qualifications

• Candidate must be flexible to support multiple people and projects.
• Experience supporting VP Level Management is required.
• Must have some tenure in their roles; not a jumpy resume.

Responsibilities

• Supports one or more mid to senior-level managers.
• Performs complex administrative activities including managing projects.
• Composes letters and reports, prepares/editing presentations.

Skills

Strong written and verbal communication

Initiative

Flexibility

Calendar management

Strong interpersonal skills

Analytical skills

Problem-solving skills

Tools

Concur

Word processing software

Spreadsheet software

Presentation software

Project management applications

Job description

At Real we're always looking for new and ambitious people to help deliver exceptional service levels, change the lives of the candidates we represent and partner with some of the world's best pharmaceutical, biotechnology and medical companies.

As specialists in recognising talent we pride ourselves on not just finding the best people for our client partners but on our ability to spot the best and brightest talent to work for us. We are also renowned for providing training and long-term career opportunities to help our employees be the best they can be, so they can continue to deliver the expertise Real has become famous for.

Relationships are at the heart of everything we do and ensure that our clients and candidates continue to work with us again and again. This ethos is also what shapes how we work as a business. We encourage and reward knowledge sharing and have various support networks and international forums to enable our employees to keep up-to-date with changes happening across their industries and share local insight to deliver true global perspectives.

Job Description

• Supports one or more mid to senior-level managers.
• Works in a diverse and more complex environment; and includes customer and executive contact.
• Performs more complex administrative activities including managing projects, composing letters and reports, preparing/editing presentations, recommending or making purchase decisions, managing budget and payroll, and developing newsletters.
• Has intermediate to advanced computer skills including: word processing, spreadsheet, presentation, desktop publishing, database and/or project management applications.
• May train and/or supervise other staff.
• Possesses strong written and verbal communication skills.
• Possesses strong interpersonal skills, leadership, negotiation, analytical and problem solving skills.
• May also possess specialized industry skill/knowledge or knowledge of foreign languages.

Qualifications

• Candidate must be really flexible to support multiple people and projects.
• Expense Reports Experience (Concur experience preferred)
• Experience supporting VP Level Management
• Open to # of years of experience
• Must have some tenure in their roles-not jumpy resume

Soft Skills:

• Initiative
• Flexibility
• Admin needs to be competent and doesn’t need Hand Holding
• Good at Calendar management-Travel/Meeting scheduling
• Will actually manage 1 calendar directly
• Working with Others

Additional Information

All your information will be kept confidential according to EEO guidelines.