Administrative Assistant II

C&S Wholesale Grocers, LLC; Sheboygan (WI); On-site; USD 42,000 - 52,000; Full time

Job summary

Piggly Wiggly Midwest LLC in Sheboygan, WI is seeking an Administrative Assistant to support the Engineering and Maintenance teams. You will track departmental projects, manage the department calendar, prepare materials for meetings, and handle a variety of clerical tasks.

The ideal candidate has 2–5 years of relevant experience, a high school diploma, and strong Microsoft Office and Google Workspace skills. This is a 1st shift, on-site role with vendor interaction.

Qualifications

• Minimum 2–5 years of relevant experience; prior support to senior staff is preferred.
• High School Diploma required.
• Strong skills in Microsoft Office (Outlook, Word, PowerPoint, Excel) and Google Workspace.
• Ability to handle confidential information with integrity.

Responsibilities

• Track projects, budgets, and staffing for department initiatives.
• Manage the department calendar and meeting materials.
• Prepare letters, spreadsheets, and PowerPoint presentations.
• Process invoices, purchase orders, and vendor correspondence.
• Provide excellent internal and external customer service.
• Answer phones and route messages.

Skills

MS Outlook

MS Word

PowerPoint

Excel

Education

High School Diploma

Tools

Gmail

Google Drive

Google Sheets

Job description

Position Overview

As an Administrative Assistant, you will support the team by tracking departmental projects and serving as a liaison between employees, other departments, and vendors. In this role, you’ll provide daily administrative support to the Department Manager and broader team, managing schedules and assisting with preparation for meetings. You will also assist the Engineering and Maintenance department with a variety of clerical, administrative, and technical functions.

Job Description

• Daily tracking of projects including developing and maintaining project plans, budgets, and staffing requirements. Ensures that all team members involved are on target for successful completion of the project.
• Manage the department calendar.
• Ensure department is prepared for all scheduled meetings; prepare materials, including presentations; facilitate others' participation to ensure meeting efficiency, etc.
• Compose letters, spreadsheets and PowerPoint presentations.
• Create and maintain filing system.
• Manage daily administrative tasks (filing, photocopying, mail, faxing, etc.).
• Tracking department invoices and expenses
• Receiving and logging incoming service requests
• Dispatching vendors and scheduling vendor and supplier meetings
• Preparing, maintaining, and distributing service contracts
• Creating, filing, and tracking purchase orders
• Processing department work orders, timesheets, and vendor invoices
• Supporting resolution of billing issues and managing vendor setup paperwork
• Providing excellent customer service and interfacing with internal and external contacts
• Answer phones and take accurate messages.
• Other duties as assigned.
• Travel Required: No

Environment

• Office : Office Temperature (65F to 75F)

Skills

• Specialized Knowledge :
• Special Skills : Advanced understanding of Microsoft Outlook, Word, PowerPoint, Excel.
• Sklls: Proficient with Gmail, Google Drive, and Google Sheets
• Physical abilities: :
• Other: : High standard of integrity and reliability; ability to remain strictly confidential is a must.

Years Of Experience

• 2-5 : relevant experience; prior experience supporting senior level executives preferably someone with experience supporting multiple executives.

Qualifications

High School Diploma - General Studies

Shift

1st Shift (United States of America)

Company

Piggly Wiggly Midwest LLC

About Our Company

Building on its more than 100-year history in the grocery business, Piggly Wiggly ® continues to grow its presence with stores throughout the Midwest, South and Northeast. C&S Wholesale Grocers, LLC. operates corporate stores and services independent franchisees under a chain-style model. This unique grocery store offers the selection and assortment of a national chain, with the service and local customization of a community-based retailer. Each store contains specialized local assortments to meet local shoppers’ needs.

Piggly Wiggly ®is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. The Company provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.

Company: Piggly Wiggly Midwest LLC

Job Area: Engineering

Job Family: General & Administrative