Administrative Assistant: II

Spectraforce Technologies, Inc.; San Diego (CA); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Spectraforce Technologies, Inc. seeks an Administrative Assistant: II to provide administrative and operational support to the Claims Management team in San Diego, CA. The role includes handling documentation, data entry, reports, and file management to keep processes efficient.

The position is a 24-month contract with a hybrid schedule: four days onsite and one remote day per week, with core hours from 8:00 a.m. to 5:00 p.m. Flexibility and strong organizational skills are essential.

Qualifications

• High school diploma or equivalent required; additional college coursework or administrative/business-related education is a plus.
• Relevant administrative experience is highly valued.
• Experience with records management and data entry is helpful.

Responsibilities

• Provide administrative and operational support to Claims Management.
• Assist with claim-related documentation, records, correspondence, and data entry.
• Support the Senior Manager and ensure required recovery claim documents are in the file.
• Run reports and respond to department voicemail.
• Open claims in the claim system and process check requests.

Skills

Exceptional organization

Strong written/verbal communication

MS Office proficiency

Ability to learn new systems

Education

High school diploma or equivalent

Administrative/business-related education

Tools

Microsoft Office

Job description

Job Title: Administrative Assistant: II

Duration:24 months

Location: San Diego,CA

Job Description

The role will provide administrative and operational support to Claims Management, including assisting with claim-related documentation, records, correspondence, data entry/tracking, running reports, checking and responding to department level voicemail, opening claims in the claim system, making check requests, and general administrative support to help maintain efficient department operations.

They will also be responsible for supporting the department Senior Manager.

This position will also be responsible for ensuring all required recovery claim documents are in the claim file including the damage report, police report when applicable, ISO report, bankruptcy checks, etc.

Interviews: One interview round is anticipated. It will be myself and an attorney from the SDG&E Legal department.

Schedule

Hybrid schedule with 4 days onsite per week (Monday - Thursday) and one remote day on Friday.

Core working hours are generally Monday-Friday, approximately 8:00 a.m.- 5:00 p.m. (person can elect a 30 minute or 1 hour unpaid meal period), with flexibility based on business needs.

Day to Day

The position provides day-to-day administrative support for Claims Management and helps keep claim documentation, records, correspondence, and administrative processes organized and moving efficiently.

Top 3 qualities

1. (1) exceptional organization and attention to detail;
2. (2) strong written/verbal communication and customer-service skills;
3. (3) proficiency with Microsoft Office and the ability to learn systems quickly while managing multiple priorities.

Degree

High school diploma or equivalent required; additional college coursework or administrative/business-related education is a plus. Relevant administrative experience is highly valued.