Administrative Assistant: II

AVA Consulting; San Diego (CA); On-site; USD 38,000 - 48,000; Full time

Job summary

AVA Consulting is seeking an Administrative Assistant II in San Diego, CA for a 24+ month contract. The role provides administrative and operational support to the Claims Management department and to the Senior Manager, handling documentation, data entry, reporting, and claim processing.

Day-to-day duties include organizing records, processing check requests, responding to voicemail, and ensuring all required documents (damage/police/ISO reports, etc.) are filed.

Qualifications

• 2–5 years of experience in administrative support.
• Strong written and verbal communication and organizational skills.
• Familiarity with MS Office required.

Responsibilities

• Provide administrative and operational support to Claims Management.
• Assist with claim-related documentation, data entry and reporting.
• Handle voicemail, opening claims, and check requests.
• Support the department Senior Manager and maintain organized processes.
• Ensure required recovery claim documents are in the claim file.

Skills

Organization

Communication

Multitasking

Education

High school diploma

Tools

Microsoft Office

Job description

Title: Administrative Assistant: II
Duration: 24+ Months Contract
Location: San Diego, CA
Description:

Level II: 2-5 Years of Experience.
Provides administrative support to a department or individual. Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail.
May work on special projects. Strong communication skills and organizational skills are essential.
Familiarity with MS Office required.
Job Description:
The role will provide administrative and operational support to Claims Management, including assisting with claim-related documentation, records, correspondence, data entry/tracking, running reports, checking and responding to department level voicemail, opening claims in the claim system, making check requests, and general administrative support to help maintain efficient department operations.
They will also be responsible for supporting the department Senior Manager.
This position will also be responsible for ensuring all required recovery claim documents are in the claim file including the damage report, police report when applicable, ISO report, bankruptcy checks, etc.
Day to Day: The position provides day-to-day administrative support for Claims Management and helps keep claim documentation, records, correspondence, and administrative processes organized and moving efficiently.
Top 3 Skills:

• (1) exceptional organization and attention to detail;
• (2) strong written/verbal communication and customer-service skills; and
• (3) proficiency with Microsoft Office and the ability to learn systems quickly while managing multiple priorities.

Degree: High school diploma or equivalent required; additional college coursework or administrative/business-related education is a plus.