Administrative Assistant II

CORA Services; Philadelphia (Philadelphia County); Presencial; USD 25.000 - 33.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical/Dental/Vision

Life/AD&D & LTD

403b retirement plan

Paid time off

Employee Assistance Program

Family Planning benefits

Inclusive work environment

Descripción de la vacante

CORA Services, Inc. is seeking an Administrative Assistant II for the Early Years Program in Philadelphia, PA. The role focuses on front-desk reception, data entry, and supporting the Clinical Director with daily operations.

The position is full-time, 30 hours per week, with a Monday–Friday schedule from 8:30 AM to 2:30 PM, located at 2137 E. Huntingdon St. The role includes documenting, enrollment tasks, and coordinating with vendors and families as needed.

Formación

• Reception and front-desk management for EC-ABA program.
• Data entry and record-keeping for enrollment and client files.
• Assist Clinical Director with daily operational tasks.

Responsabilidades

• Welcome and Reception: manage front desk, monitor intercom, assist with program calendars and staffing schedules.
• Record keeping and Data entry: enrollment data, benefits assignment, client files and staff files maintenance.
• Operational Tasks: assist with staff scheduling, daily census and billing reviews, and documentation compliance.

Descripción del empleo

CORA Services is a dynamic and growing not for profit organization in Philadelphia. For more than 50 years, CORA has served children and families experiencing emotional, academic and social challenges that impact their development and productivity. Our mission is to empower children, young people and families to thrive through quality and compassionate service.

We are currently seeking an Administrative Assistant IIto join our Clinical Services Division at CORA's Early Years Program located at: 2137 E. Huntingdon St., Philadelphia, PA 19125. The Administrative Assistant II, Early Childhood - ABA, is responsible for managing the building reception for the EC-ABA program, maintaining program operation records and completing data entry, as well as assisting the Clinical Director with daily operational tasks of the EC-ABA program.

This is a Full-time, 30 hours per week, 12-month position

SCHEDULE: Monday - Friday from 8:30 AM - 2:30 PM

All CORA team members are expected to uphold the mission, vision and values of CORA Services which includes valuing all individuals and supporting each individual’s potential for growth.

In addition, as an Administrative Assistant II, your duties will include:

• Welcome and Reception
  • Receive general phone calls and emails, attend to the front door intercom, assist in monitoring daily operations (program calendar, program schedules, staffing schedules).
  • Assist with building transitions of outside vendors, agencies, and family members. Provide backup for staff short breaks as needed.
  • Monitor program internal phones, walkies, emails and cameras (when possible) to facilitate in building coordination of operations.
• Record keeping and Data entry
  • Complete data entry for enrollment, electronic record benefits assignment, and timely accounting of daily service delivery.
  • Assist HR and Clinical Director in maintenance of staff files.
  • Assist clinical team in processing of documents for client’s electronic files.
  • Manage basic client intake and insurance verification as needed.
• Operational Tasks
  • Assist program Clinical Director with staff scheduling and managing call outs.
  • Review and report to Clinical Director on daily census and daily billing.
  • Complete necessary reporting and reminders on documentation compliance for all service delivery.
  • Other programmatic enhancement support as needed.

CORA Offers:

• Medical, dental and vision coverages with a competitive company premium contribution (eligible 1 st day of the month following date of hire)
• Company paid life/AD&D and LTD coverages
• 403b retirement plan with generous company contribution after one year of service
• Paid time off + paid agency holidays
• Employee Assistant Program
• Family Planning Benefits (including cash benefit to assist with IVF, egg freezing, adoption, or surrogacy)
• An outstanding, inclusive work environment

CORA Services Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religious creed, sex, national origin, age, disability or genetics.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.