Administrative Assistant II

supply-chain; Memphis (TN); On-site; USD 28,929 - 31,684; Full time

Job summary

Supply-chain in Memphis seeks a Training Coordinator to provide administrative and clerical support to management, including personnel records management. You will work under the General Manager and exercise discretion while delivering courteous, accurate information to associates.

Key duties include handling calls, coordinating travel, processing weekly payroll, and serving as the central communication point for staff. Evening shift, Monday–Thursday with overtime and holidays.

Qualifications

• Two years related experience.
• High School Diploma or Equivalent, preferred.

Responsibilities

• Screen telephone calls and visitors; direct to managers as needed.
• Provide information to callers with knowledge of manager's area and company policies.
• Perform confidential admin functions and prepare reports for customers/outsiders.
• Maintain departmental records and prepare reports.
• Schedule meetings and travel accommodations as necessary.
• Open mail for management; draft responses and delegate items.

Skills

Administrative support

Clerical work

Education

High School Diploma or GED

Tools

Payroll software

Job description

Training Coordinator

Monday - Thursday plus OT and Hoildays

4:00pm-2:30am

$20.65 + $1.00 Shift Differential

Role Purpose

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to other offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.