Administrative Assistant II

Supply Chain / DHL; Ogden (UT); On-site; Confidential; Full time

Job summary

DHL is seeking an administrative professional to provide clerical support to management, including maintaining personnel records and offering personal secretarial services.

Under general supervision of the General Manager, you will screen calls, manage schedules, coordinate travel, process payroll, handle mail, prepare reports, support associates, and ensure accurate information and courteous service.

Qualifications

• Two years related experience.
• High School Diploma or Equivalent, preferred.

Responsibilities

• Screen telephone calls and visitors, deciding who can be redirected.
• Provide information to callers with knowledge of manager’s area and company policies.
• Perform confidential administrative functions and prepare reports for customers or outside agencies.
• Maintain departmental records and prepare reports.
• Schedule meetings and arrange travel and hotel accommodations.
• Open and review mail directed to management staff and delegate items as needed.
• Follow up on delegated assignments and monitor status.
• Maintain confidential administrative filing system.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment (fax, copier, printer, binding machines).
• Perform additional duties as assigned.

Skills

Administrative support

Clerical skills

Payroll processing

Education

High School Diploma or Equivalent

Job description

Role Purpose:

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities:

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience:

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.

LI-DNP