Administrative Assistant II

Abbott; Los Angeles (CA); On-site; USD 34,000 - 68,000; Full time

Benefits offered by this job

Health coverage

Tuition reimbursement

Retirement plan with employer contrib.

Education benefit

Job summary

Abbott is seeking a seasoned administrative professional to support one or more Divisional Vice Presidents. The role involves advanced calendar management, travel planning, and handling confidential documents in a fast-paced healthcare environment.

You will prepare presentations, coordinate team events, onboarding, and coordinate with multiple departments while maintaining compliance with corporate policies. Strong MS Office skills and prior experience with expense reporting are essential.

Qualifications

• Minimum 3 years’ relevant admin experience
• Proficient MS Office Suite user (Word/Excel/PowerPoint)
• Experience with expense reporting and travel arrangements
• Calendar management and meeting coordination
• Handling confidential information and executive support

Responsibilities

• Provide advanced administrative support to Divisional Vice Presidents and managers
• Manage calendars, travel, correspondence, and couriers
• Prepare presentations from source materials; support meeting planning
• Coordinate departmental files and maintain compliance with policies
• Assist with onboarding and training of administrative staff
• Coordinate budgets/expense tracking and purchasing processes
• Serve as liaison for remote access issues and high-level executives
• Ensure timely communications and scheduling to minimize conflicts

Education

High School Diploma/GED

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.

JOB DESCRIPTION:

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of .
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

Main Purpose of the Role

Provides advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned. May provide back up support to higher-level management as needed.

Main Responsibilities

• Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Orders business cards and stationery.
• Uses intermediate to advanced software skills to perform work assigned.
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Coordinates new employee office set-ups and onboarding.
• May train/coordinate work for new administrative assistants.
• Consistently interacts with high-level executives.
• Intermediate to advanced knowledge and understanding of business processes and requirements.
• Frequently handles confidential or business-sensitive information.
• Data is typically employee-level or one-dimensional.
• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identifies and resolves scheduling conflicts.
• Primary point of contact for manager’s schedule.

Qualifications

• Minimum 3 years’ relevant admin experience including but not limited to:
• Expense and travel
• NDAs
• Promotions and weekly open req list
• Facilities and meeting requests and conf room management,
• Expense reporting
• Office supply
• Vacation report
• Patent awards special award
• Livelife well
• yearly event (EGC/Halloween/Xmas)
• Training tracking
• Award lunches (2xyr),
• Townhall meetings
• HRS/EHRA consolidated R&D attendees
• Purchasing through Ariba user
• Proficient MS Office Suite user (Word/Excel/PowerPoint)

Education

High School Diploma/GED

The base pay for this position is

$24.65 – $49.35/hour

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

Administrative Support

DIVISION:

CRM Cardiac Rhythm Management

LOCATION:

United States > Sylmar : 13150 Telfair Avenue

WORK SHIFT:

Standard

TRAVEL:

No

MEDICAL SURVEILLANCE:

No

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Continuous standing for prolonged periods (more than 2 consecutive hours in an 8 hour day)

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf