Administrative Assistant II

Alcorn State University; Lorman (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

Alcorn State University is seeking an Administrative Assistant II to support the Director and supervising staff on campus. The role includes reception duties, scheduling, travel arrangements, and coordinating projects while gathering information for reports.

The position also involves maintaining department communications, inventory management, and assisting with employment processes. Strong organizational, financial record-keeping and confidentiality skills are essential for success.

Qualifications

• High school diploma or GED required.
• Completed degrees above minimum may substitute for experience on a year-for-year basis.
• Three (3) years of increasingly responsible clerical/secretarial/office admin experience.
• Knowledge of database applications, web content management, and administrative business systems.
• Records maintenance, organizing and coordinating skills.
• Strong keyboarding and reception skills.
• Effective written and oral communication.
• Ability to operate and troubleshoot office equipment and maintain confidential records.

Responsibilities

• Serves as administrative assistant to the Director or other supervisor.
• Provides or oversees reception services, scheduling appointments, meetings and travel.
• Coordinates projects and assists in the completion of reports by researching and gathering required information and preparing reports.
• Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information.
• Obtains equipment, services and supplies needed by the department by maintaining an inventory of office supplies, purchasing equipment and supplies.
• Assists with employment processes to varying degrees.
• Supports the administrative business functions of the department.
• Assists the supervisor to varying degrees in maintaining financial control of departmental accounts by reconciling purchases, tracking expenditures and maintaining internal records of expenditures.
• Other related duties, as assigned.

Education

High school diploma or GED

Completed degree(s) above minimum requirement may substitute for experience (year-for-year)

Job description

Administrative Assistant II

• Serves as administrative assistant to the Director or other supervisor
• Provides or oversees reception services, scheduling appointments, meetings and travel
• Coordinates projects and assists in the completion of reports by researching and gathering required information and preparing reports
• Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information
• Obtains equipment, services and supplies needed by the department by maintaining an inventory of office supplies, purchasing equipment and supplies
• Assists with employment processes to varying degrees
• Supports the administrative business functions of the department
• Assists the supervisor to varying degrees in maintaining financial control of departmental accounts by reconciling purchases, tracking expenditures and maintaining internal records of expenditures
• Other related duties, as assigned

Minimum Education

High school diploma or GED

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis

Minimum Experience

Three (3) year of increasingly responsible clerical, secretarial and office administrative support experience, including two (2) years of experience at a level comparable to an Administrative Assistant I

Knowledge of database applications, web content management, and administrative business systems

Records maintenance skills

Organizing and coordinating skills

Keyboarding and Reception skills

Ability to communicate effectively, both orally and in writing

Ability to operate and troubleshoot electronic office equipment, computers, and peripherals

Ability to maintain departmental financial records and accounts and prepare financial reports as required

Ability to maintain confidentiality of records and information