Administrative Assistant II

M. J. Electric; Iron Mountain (MI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k) with company match (Traditional

Paid Holidays and PTO

Medical, Dental, and Vision

Flexible Spending AccountsHealth

Accident Insurance

Hospital Indemnity Insurance

Critical Illness Insurance

LifeLock Identity Theft Protection

Employee Discounts

Short-Term & Long-Term Disability

Job summary

M. J. Electric is seeking a Rental Administrative Assistant II to support the Rental Administrative Coordinator in daily rental setup and calling off equipment.

The role emphasizes accuracy in JDE data entry, contract handling, and coordinating rental assets to ensure smooth operations. You will perform a range of clerical tasks, manage POs and rental rates, and assist with emails and process improvements. A strong office background and attention to detail are essential for success in this

Qualifications

• Extensive knowledge of general office procedures and practices.
• Demonstrated multi-tasking and data entry skills, and prioritizing.
• Ability to anticipate and meet internal customer needs.
• Ability to work independently and meet deadlines; strong communication and organizational skills.
• Proficiency with Microsoft Office applications.

Responsibilities

• Request rental contracts from vendors and review and obtain signatures.
• Perform JDE data entry including rental PO, equipment, and rates.
• Maintain rental bill codes for accurate invoicing by billing dept.
• Manage rental requests for office trailers and storage containers.
• Provide clerical support in the rental process (POs, calling off equipment, etc.).
• Provide backup/cross training with Rental Administrator.

Skills

Office procedures

Data entry

Multitasking

Prioritizing

Microsoft Office

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

About Us

For over 60 years, M. J. Electric, LLC, a Quanta Services company, has built-long standing working relationships and an industry-wide reputation as the single source solution to our customer’s electrical utility construction and maintenance needs.

MJE values integrity, is inspired by our work, and is invested in delivering quality projects for our customers. Our culture is a product of our core values and operating principles which unite our personnel. Their professional competence and intelligent innovation result in outstanding customer satisfaction. We stand by everything we do.

We are committed to investing in our employees and their growth through training, tools, equipment, industry-leading safety measures, advancement opportunities and more. At M. J. Electric, you aren’t just applying for job, you are building a career.

About this Role – Rental Administrative Assistant II

We are looking for a talented Administrative Assistant that has a passion for quality construction. This position is responsible for providing support and assistance to the Rental Administrative Coordinator in the daily processes of setting up and calling off rental equipment.

What You’ll Do

• Request rental contracts from vendors and review and obtain signatures needed.
• JDE data entry including accurately completing rental purchase orders, entering rental equipment, and internal rental rates in a timely manner.
• Maintain rental bill codes so the billing department can accurately invoice customers.
• Manage rental requests for office trailers and storage containers.
• Provide a wide variety of clerical and administrative support in the rental process. Including, but not limited to, sending out POs, calling off rental equipment, calculating rental equipment adjustments, and help monitor the rentals email.
• Provide backup/cross train with Rental Administrator

What You’ll Bring

• Extensive knowledge of general office procedures and practices
• Demonstrated multi-tasking and data entry skills, and prioritizing
• Ability to anticipate and meet internal customer needs
• Ability to work independently and meet deadlinesStrong communication, organizational, documentation and interpersonal skills
• Strong computer skills including familiarity with Microsoft Office
• High School Diploma or Equivalent (Education beyond High School preferred)
• 3-5 years of administrative and/or clerical support experience

What You’ll Get

• 401(k) with company match (Traditional & Roth)
• Paid Holidays and PTO
• Medical, Dental, and Vision
• Flexible Spending AccountsHealth Savings Account
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• LifeLock Identity Theft Protection
• Employee Discounts
• Short-Term & Long-Term Disability