Administrative Assistant II

Elanco; Indianapolis (IN); Hybrid; USD 40,000 - 65,000; Full time

Job summary

Join a forward-thinking company as an Administrative Assistant II, where you'll provide essential support to dynamic teams in a hybrid work environment. This role offers the chance to manage complex calendars, coordinate travel, and contribute to process improvements. With a commitment to diversity and innovation, this organization values your unique skills and perspectives. If you're ready to enhance your career in a supportive atmosphere that champions growth and collaboration, this opportunity is perfect for you. Be part of a team that makes a real difference in the lives of animals and their owners.

Benefits

Relocation Packages

Parental Leave

Flexible Work

401K Matching

Bonuses

Qualifications

• 3+ years of experience in administrative or business operations roles.
• Strong proficiency in Microsoft Office and collaboration tools.

Responsibilities

• Manage daily calendars and coordinate complex meetings.
• Arrange domestic and international travel including flights and hotels.
• Submit and reconcile multi-currency expense reports.

Skills

Time Management

Communication Skills

Microsoft Office

Collaboration Tools

Education

High School Diploma / GED

Tools

Concur Travel and Expense Reporting

SharePoint

Job description

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At Elanco (NYSE: ELAN) – it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. We’re driven by our vision of ‘Food and Companionship Enriching Life’ and our approach to sustainability – the Elanco Healthy Purpose – to advance the health of animals, people, the planet and our enterprise.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals’ lives better makes life better – join our team today!

Your Role: Administrative Assistant II

This is an exciting opportunity for a skilled administrative professional to provide critical support to multiple business partners in a dynamic and fast-paced team environment. As an Administrative Assistant, you’ll be an integral part of cross-functional operations, working closely with internal and external stakeholders to ensure smooth day-to-day coordination. You will be part of the Global Business Support team, delivering high-impact administrative and operational support. Responsibilities include calendar management, travel coordination, expense processing, and project support across various business areas.

Your Responsibilities:

• Proactively manage daily calendars and coordinate complex meetings, both virtually and on-site.
• Arrange domestic and international travel including flights, hotels, car rentals, and visa/passport processing.
• Submit and reconcile multi-currency expense reports and manage corporate and personal credit reconciliation.
• Create and edit documents, presentations, spreadsheets, and maintain collaboration tools such as SharePoint and distribution lists.
• Assist with onboarding of new employees and provide a welcoming experience to external visitors.
• Anticipate needs, execute independently, and adapt quickly to change while managing multiple priorities.
• Collaborate with other administrative assistants and serve as a backup when needed.
• Support internal process improvements and contribute to team-wide efficiency initiatives.

What You Need to Succeed (minimum qualifications):

• High School Diploma / GED
• At least 3 years of experience in administrative or business operations roles
• Strong time management & communication skills, proficiency in Microsoft Office and collaboration tools

Preferred qualifications:

• Proficiency in Concur Travel and Expense Reporting system
• Experience managing multiple complex calendars and international travel
• High learning agility and ability to retain large volumes of information
• Ability to handle ambiguity and proactively find solutions
• Ability to maintain confidentiality and operate with discretion in a regulated environment

Additional Information:

• Travel: Up to 5% annually
• Location: Greenfield, IN - Hybrid Work Environment

Don’t meet every requirement? We encourage candidates from diverse backgrounds to apply, even if they don’t meet every qualification. You might be the perfect fit for this or other roles!

Elanco Benefits: Competitive benefits including relocation packages, shutdowns, parental leave, ERGs, bonuses, flexible work, and 401K matching.