Administrative Assistant II

Elanco Tiergesundheit AG; Greenfield (IN); Hybrid; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a skilled Administrative Assistant II to provide essential support in a dynamic environment. This role involves managing calendars, coordinating travel, and assisting with various administrative tasks across multiple business areas. The ideal candidate will thrive in a fast-paced setting, demonstrating strong time management and communication skills. Join a diverse and inclusive team dedicated to improving the health of animals and enhancing the lives of pet owners and farmers alike. This position offers a hybrid work environment and a chance to grow your career with a company that values innovation and collaboration.

Benefits

Multiple relocation packages

Two weeklong shutdowns

8-week parental leave

9 Employee Resource Groups

Annual bonus offering

Flexible work arrangements

Up to 6% 401K matching

Qualifications

• Minimum 3 years of experience in administrative roles.
• Strong proficiency in Microsoft Office and collaboration tools.

Responsibilities

• Manage calendars and coordinate meetings, both virtually and on-site.
• Arrange travel and process expenses for multiple business partners.

Skills

Time Management

Communication Skills

Microsoft Office Proficiency

Collaboration Tools

Education

High School Diploma / GED

Tools

Concur Travel and Expense Reporting

SharePoint

Job description

Administrative Assistant II page is loaded

Administrative Assistant II

Apply locations Indianapolis, IN time type Full time posted on Posted 2 Days Ago job requisition id R0021991

At Elanco (NYSE: ELAN) – it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. We’re driven by our vision of ‘Food and Companionship Enriching Life’ and our approach to sustainability – the Elanco Healthy Purpose – to advance the health of animals, people, the planet and our enterprise.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals’ lives better makes life better – join our team today!

Your Role: Administrative Assistant II

This is an exciting opportunity for a skilled administrative professional to provide critical support to multiple business partners in a dynamic and fast-paced team environment. As an Administrative Assistant, you’ll be an integral part of cross-functional operations, working closely with internal and external stakeholders to ensure smooth day-to-day coordination. In this role, you’ll be responsible for calendar management, travel coordination, expense processing, and project support across multiple business areas.

Your Responsibilities:

1. Proactively manage daily calendars and coordinate complex meetings, both virtually and on-site.
2. Arrange domestic and international travel including flights, hotels, car rentals, and visa/passport processing.
3. Submit and reconcile multi-currency expense reports and manage corporate and personal credit reconciliation.
4. Create and edit documents, presentations, spreadsheets, and maintain collaboration tools such as SharePoint and distribution lists.
5. Assist with onboarding of new employees and provide a welcoming experience to external visitors.
6. Anticipate needs, execute independently, and adapt quickly to change while managing multiple priorities.
7. Collaborate with other administrative assistants and serve as a backup when needed.
8. Support internal process improvements and contribute to team-wide efficiency initiatives.

What You Need to Succeed (minimum qualifications):

1. Education: High School Diploma / GED
2. Experience: A minimum of 3 years of experience in administrative or business operations roles
3. Top 2 skills: Strong time management & communication skills, and high proficiency in Microsoft Office and collaboration tools

What will give you a competitive edge (preferred qualifications):

1. Proficiency in Concur Travel and Expense Reporting system
2. Experience managing multiple complex calendars and international travel
3. High learning agility and ability to track and retain large volumes of information
4. Comfortable handling ambiguity and identifying solutions proactively
5. Demonstrated ability to maintain confidentiality and operate with discretion in a regulated environment

Additional Information:

1. Travel: Up to 5% annually
2. Location: Global Elanco Headquarters - Greenfield, IN - Hybrid Work Environment

Don’t meet every single requirement? Studies have shown underrecognized groups are less likely to apply to jobs unless they meet every single qualification. At Elanco, we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for this role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!

Elanco Benefits and Perks:

We offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging our employees to pursue our purpose! Some highlights include:

1. Multiple relocation packages
2. Two weeklong shutdowns (mid-summer and year-end) in the US (in addition to PTO)
3. 8-week parental leave
4. 9 Employee Resource Groups
5. Annual bonus offering
6. Flexible work arrangements
7. Up to 6% 401K matching

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

About Us

Elanco Animal Health Incorporated (NYSE: ELAN) is a global leader in animal health dedicated to innovating and delivering products and services to prevent and treat disease in farm animals and pets, creating value for farmers, pet owners, veterinarians, stakeholders, and society as a whole. With nearly 70 years of animal health heritage, we are committed to helping our customers improve the health of animals in their care, while also making a meaningful impact on our local and global communities. At Elanco, we are driven by our vision of Food and Companionship Enriching life and our Elanco Healthy Purpose CSR framework – all to advance the health of animals, people and the planet. Learn more at www.elanco.com.