Administrative Assistant II

VI; Hilton Head Island (SC); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Competitive pay

Exceptional benefits

Paid time off from day one

401k with company match

Paid maternity and paternity benefits

Tuition Reimbursement

Training and development

Job summary

VI is seeking an Administrative Assistant to provide essential clerical and administrative support to the Executive Director and Administration Office. The role involves handling correspondence, inquiries from Residents, meetings, invoices, and travel arrangements in a fast-paced environment.

You will contribute to the efficiency of the team by preparing reports, maintaining manuals, and assisting with purchasing and inventory control, requiring strong communication and discreet handling of

Qualifications

• 3+ years of experience in office administration.
• Proficient in MS Office; strong communication and etiquette.
• High school diploma or GED required.

Responsibilities

• Typing correspondence, answering calls, sorting mail.
• Handling inquiries from Residents.
• Preparing communications, agendas, minutes, and meeting notes.
• Scheduling appointments and arranging meetings.
• Processing invoices and travel; updating staff roster.
• Preparing reports and maintaining manuals.
• Assisting with purchasing and inventory control.

Skills

Communication skills

Interpersonal skills

Discretion

Phone etiquette

Attention to detail

Education

High school diploma or GED

Tools

MS Word

Excel

PowerPoint

Publisher

Job description

Overview

Vi is recognized as a Great Place to Work and one of Glassdoor's 100 Best Companies to work for. Learn from the best and accelerate your career with Vi.

What We Offer:

• Competitive pay
• Exceptional benefits
• Generous Paid Time Off - start accruing on day one
• 401k with company match
• Paid maternity and paternity benefits
• Award-winning training and development
• Tuition Reimbursement
• Luxury work environment
• Meaningful and rewarding work

The Vi Corporate Office is located at 233 S. Wacker Drive, Suite 8400, Chicago IL 60606

Responsibilities

Administrative Assistant

A desirable opportunity exists for an accomplished administrative assistant to provide administrative and clerical support to the Executive Director, the Administration Office and assist with other departments as needed. Contributes to the effectiveness of the Executive Director and community management team. Fulfills Concierge duties when scheduled and as assigned.

Other responsibilities include, but are not limited to:

• Typing correspondence, answering incoming calls/requests, sorting and distributing mail.
• Handling inquiries from Residents.
• Preparing miscellaneous communication pieces, agendas, minutes, preparing follow-up items, notes and records of Resident Council meetings, Cabinet meetings, etc.
• Scheduling appointments, arranging meetings.
• Processing invoices, expenses, arranging travel as needed.
• Updating, maintaining and distributing the community staff roster.
• Preparing, maintaining, and filing various standard and ad hoc reports.
• Maintaining and keeping current various manuals.
• Assisting with purchasing and inventory control of office equipment and supplies.

Qualifications

Qualified applicants are required to possess 3 plus years prior experience in office administration and admin support. Proficient computer skills (MS Word, Excel, PowerPoint, Publisher); excellent communication and interpersonal skills along with excellent phone skills and etiquette. Ability to use discretion in handling confidential information. High school diploma or GED equivalent is required.

Benefits

A summary of our employee Benefits may be found by clicking here.

Pay Range

USD $24.57 - USD $30.71 /Hr.