Administrative Assistant II

Roswell Park Comprehensive Cancer Center; Buffalo (NY); On-site; USD 53,000 - 65,000; Full time

Job summary

Roswell Park Comprehensive Cancer Center in Buffalo, NY, seeks an Administrative Assistant II to provide high-level support to departmental leadership, including the Chair, Vice Chairs, and Chiefs. You will manage complex calendars, coordinate meetings, prepare reports, and handle confidential information.

This role emphasizes ownership of projects, cross-team collaboration, and process improvements, with salary starting at $59,049 annually and a comprehensive benefits package.

Qualifications

• Associate’s degree and the equivalent of four (4) years of full-time secretarial or related experience; or High School Diploma or High School Equivalency Diploma and the equivalent of five (5) years of full-time secretarial or related experience.
• Strong organizational and time management skills.
• Ability to handle sensitive information with discretion and professionalism.

Responsibilities

• Manage complex executive calendars, balancing multiple priorities and scheduling needs.
• Coordinate meetings and events, including scheduling, agenda preparation, and meeting documentation.
• Prepare, compile, and distribute monthly, quarterly, and ad hoc reports.
• Process expense reports, purchase orders, and other business-related transactions.
• Maintain departmental timekeeping records with accuracy and attention to detail.

Skills

Executive support

Calendar management

Meeting coordination

Reports preparation

Discretion

Education

Associate’s degree

High School Diploma

Tools

Microsoft Office

Job description

## **Title:**Administrative Assistant II**Job Type:**Regular## **Company:**Roswell Park Comprehensive Cancer Center## **Department:**Pathology## **Time Type:**Full time## **Weekly Hours:**40## FTE:1## **Shift:**First Shift (United States of America)## **Summary:**About the Role: Are you a highly organized professional who enjoys keeping teams running smoothly, managing competing priorities, and supporting organizational leaders? Roswell Park Comprehensive Cancer Center is seeking an Administrative Assistant II to provide high-level administrative support to departmental leadership, including the Chair, Vice Chairs, and Chiefs. In this role, you'll serve as a trusted partner, helping coordinate critical activities, communications, and operations that support patient care, research, and education. This is more than a traditional administrative role. It's an opportunity to become a key contributor within a dynamic department, taking ownership of complex projects, building relationships across the organization, and helping leaders stay focused on advancing Roswell Park's mission. The starting annual salary for this position is $59,049 and this can include a full comprehensive benefits package. What You'll Do: As an Administrative Assistant II, you will: Manage complex executive calendars, balancing multiple priorities and scheduling needs. Coordinate meetings and events, including scheduling, agenda preparation, and meeting documentation. Prepare, compile, and distribute monthly, quarterly, and ad hoc reports. Serve as a central point of contact for departmental communications and administrative processes. Process expense reports, purchase orders, and other business-related transactions. Maintain departmental timekeeping records with accuracy and attention to detail. Draft correspondence, reports, and other professional communications on behalf of department leadership. Gather, verify, and organize data to support departmental projects and initiatives. Help develop and improve administrative processes that enhance efficiency and service. Manage office supply inventory and coordinate ordering as needed. Support a variety of departmental activities while maintaining confidentiality and professionalism. Collaborate across teams and participate in cross-training opportunities that expand your knowledge and responsibilities. What You'll Bring: We're looking for someone who is proactive, adaptable, and enjoys serving as a dependable resource for leaders and colleagues. Successful candidates will have: Experience providing administrative or executive-level support in a fast-paced environment. Strong organizational and time management skills. The ability to manage multiple priorities while maintaining accuracy and attention to detail. Excellent written and verbal communication skills. Strong problem-solving abilities and a proactive approach to supporting leaders and teams. Experience preparing reports, coordinating meetings, and managing calendars. Proficiency with Microsoft Office applications and other business software tools. The ability to handle sensitive information with discretion and professionalism. You'll thrive in this role if you: Enjoy bringing order to complex schedules and competing priorities. Take pride in being highly organized and dependable. Anticipate needs before they arise and proactively seek solutions. Enjoy learning new skills and expanding your responsibilities. Build strong relationships and communicate effectively with a wide variety of stakeholders. Why You'll Love Working Here: At Roswell Park, every employee contributes to a mission that changes lives: eliminating cancer's grip on humanity through research, education, prevention, and patient care. When you join our team, you'll enjoy: Meaningful work that supports world-class cancer research and patient care. Opportunities to learn new skills and grow your career through cross-training and professional development. Collaboration with accomplished physicians, researchers, and healthcare leaders. A supportive and mission-driven culture that values teamwork and innovation. The chance to make a direct impact by helping leaders and departments operate effectively. A workplace where your contributions are recognized and valued. Who Is Successful in This Role? The most successful candidates are organized, resourceful, and eager to learn. They enjoy managing multiple responsibilities, supporting leadership teams, and finding ways to improve processes. They are comfortable juggling priorities, communicating with a variety of stakeholders, and serving as a trusted partner who helps keep the department moving forward. If you're looking for an opportunity to grow your administrative career while supporting meaningful work that makes a difference in the lives of patients and families, we encourage you to apply and join Roswell Park.## **Qualifications:**Required Education and Experience 1. Associate’s degree and the equivalent of four (4) years of full-time secretarial or related experience; or 2. High School Diploma or High School Equivalency Diploma and the equivalent of five (5) years of full-time secretarial or related experience.