Administrative Assistant II

Roswell Park Comprehensive Cancer Center; Buffalo (NY); On-site; USD 48,000 - 65,000; Full time

Job summary

Roswell Park Comprehensive Cancer Center is seeking an Administrative Assistant II in Buffalo, NY. The role provides high-level support to department leaders, coordinates priorities, and helps run day-to-day operations, ensuring departments function smoothly.

The starting annual salary is $56,506 and comes with a comprehensive benefits package. The position requires strong organization, proactive communication, and the ability to work across teams to support patient care, research, and education.

Qualifications

• Associate’s degree with four (4) years of full-time secretarial or related experience; or
• High School Diploma or HSED and the equivalent of five (5) years of full-time secretarial or related experience.
• Degrees must be granted by an accredited school or as recognized by Roswell Park.

Responsibilities

• Provide administrative support to department leaders, including Chairs, Chiefs, AVPs, and other staff.
• Coordinate schedules, meetings, calendars, and department activities.
• Prepare correspondence, reports, presentations, and other documents.
• Serve as a key contact for internal and external stakeholders.
• Help organize projects, events, and departmental initiatives.
• Maintain records with accuracy and confidentiality.
• Assist with communications and information flow across teams.
• Support daily operations and help meet priorities and deadlines.
• Anticipate needs, solve problems, and keep leaders focused on strategic goals.

Skills

Organized

Communication

Professionalism

Confidentiality

Detail-oriented

Schedule coordination

Proactive problem-solving

Independent with teamwork

Education

Associate degree + 4 years experience

High School Diploma + 5 years experience

Job description

Title

Administrative Assistant II

Job Type

Regular

Company

Roswell Park Comprehensive Cancer Center

Department

Surgical Oncology

Time Type

Full time

Weekly Hours

40

Fte

1

Shift

First Shift (United States of America)

Summary

About the Role: At Roswell Park Comprehensive Cancer Center, great work happens because of the dedicated professionals who keep our teams organized, connected, and moving forward. As an Administrative Assistant, you will provide high-level support to department leaders and professional staff, helping to coordinate priorities, manage day-to-day operations, and ensure departments run smoothly. This role is ideal for someone who is highly organized, proactive, and enjoys working with a variety of people. You will play an important part in supporting leaders and teams whose work directly contributes to patient care, research, education, and innovation.

The starting annual salary for this position is $56,506 and this can include a full comprehensive benefits package.

What You'll Do

• Provide administrative support to department leaders, including Chairs, Chiefs, Assistant Vice Presidents, and other professional staff
• Coordinate schedules, meetings, calendars, and department activities
• Prepare correspondence, reports, presentations, and other business documents
• Serve as a key point of contact for internal and external stakeholders
• Help organize projects, events, and departmental initiatives
• Maintain records, files, and other important information with accuracy and confidentiality
• Assist with departmental communications and the flow of information across teams
• Support daily operations and help ensure priorities and deadlines are met
• Anticipate needs, solve problems, and help leaders stay focused on strategic goals

What You'll Bring

• Highly organized and able to manage multiple priorities at once
• A strong communicator who enjoys working with people across different teams
• Professional, approachable, and customer-service focused
• Comfortable handling sensitive and confidential information
• Detail-oriented with excellent follow-through
• Skilled at coordinating schedules, meetings, and complex administrative tasks
• Proactive and resourceful, with a knack for identifying solutions before problems arise
• Comfortable working independently while also collaborating as part of a team

Why You'll Love Working Here

At Roswell Park, every employee contributes to a mission that makes a meaningful difference. Whether you work directly with patients or support the teams that do, your efforts help advance cancer care, research, and innovation.

Here, You'll Find

• Meaningful work that supports a mission-driven organization
• A collaborative environment where your contributions are valued
• Opportunities to learn, grow, and develop your career
• A culture built on compassion, respect, teamwork, innovation, and integrity
• The chance to work alongside dedicated professionals committed to improving lives every day

If you're someone who thrives on organization, enjoys supporting leaders and teams, and wants to be part of an organization making a real impact, we'd love to hear from you.

Qualifications

Required Education and Experience

• Associate’s degree and the equivalent of four (4) years of full-time secretarial or related experience; or
• High School Diploma or High School Equivalency Diploma and the equivalent of five (5) years of full-time secretarial or related experience.

Required degrees must have been granted by an accredited school, college or university or one recognized by Roswell Park Comprehensive Cancer Center as following acceptable educational practices.

Equal Employment Opportunity Statement

Roswell Park Cancer Institute Corporation (RPCIC) and Health Research Inc. (HRI) Roswell Park Division believe that all persons are entitled to equal employment opportunities, and we do not discriminate against our employees, applicants or job seekers because of their race, color, religion, sex, sexual orientation, gender identity or expression, national origin, creed, age, disability, pregnancy-related condition, military or veteran status, marital or familial status, domestic violence victim status, citizenship status, genetic information, individual’s relationship or association with a member of a protected category or any other protected group status as defined by law.

Reasonable Accommodation Request

RPCIC and HRI are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please email [e-mail] and let us know the nature of your request and your contact information.

Our Core Values

RPCIC and HRI are committed to providing an environment where patients, families, employees and community are treated with courtesy and respect. We support an inclusive environment that nurtures the talents, skills and abilities of each individual to embody and reflect our core values: Innovation, Integrity, Teamwork, Commitment, Compassion and Respect.

Historical Compensation Information Statement

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at [phone] or via email at [e-mail].