Administrative Assistant II

The University of Georgia; Athens (GA); On-site; USD 36,000 - 39,000; Full time

Job summary

The University of Georgia is seeking an Administrative Assistant II in the SE District to support ANR and FACS coordinators, handle travel authorizations, registrations, reminders, payment requests, and banking reconciliations. This full-time role requires a high school diploma and at least two years of related experience, with proficiency in QuickBooks, MS Word, Excel, and other office software.

The position offers 8am–5pm, Monday–Friday, and a salary of $36,000–$39,000 depending on experience.

Qualifications

• High school diploma or equivalent and 2 years of related experience.
• Proficient in QuickBooks, Microsoft Word, PowerPoint, and Excel.

Responsibilities

• Process travel authorizations, training registrations and reminders.
• Review monthly bank reconciliation reports.
• Manage equipment inventory and surplus; oversee copier maintenance.
• Process payment requests.
• Provide administrative assistance to ANR and FACS Program Development Coordinators.

Skills

Office procedures

Professionalism

Data management

Education

High school diploma or equivalent

Tools

QuickBooks

Microsoft Word

PowerPoint

Excel

Job description

Working Title:

Administrative Assistant II

Department:

CAES-Southeast District CES

About the University of Georgia:

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Posting Type:

External

Retirement Plan:

TRS

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

8am-5pm, Monday-Friday

Advertised Salary:

$36,000-$39,000 - Commensurate with Experience

Location of Vacancy:

SE District

EEO Policy Statement:

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR [e-mail].

USG Core Values Statement:

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Classification Title:

Administrative Assistant II

FLSA:

Non-Exempt

FTE:

1.00

Minimum Qualifications:

High school diploma or equivalent and 2 years of related experience

Position Summary:

This position is responsible for the processing of travel authorizations, training registrations, and reminders, as well as reviewing monthly bank reconciliation reports. Additionally, it involves managing equipment inventory and surplus, overseeing copier maintenance, and processing payment requests. The position offers administrative assistance to the Agriculture and Natural Resources (ANR) and Family & Consumer Sciences (FACS) Program Development Coordinators, while also supporting other district personnel such as District Area Agents as required.

This position will work effectively without immediate supervision and work as a member of the SE District Cooperative Extension team.

Knowledge, Skills, Abilities and/or Competencies:

• Demonstrates considerable knowledge of business grammar and punctuation, office procedures and systems, and current effective and efficient office practices.
• Skilled in operating a variety of office equipment such as computers, faxes, scanners, typewriters, copiers, and telephones.
• Proficient in current word processing, data management, and accounting software programs (i.e., QuickBooks, Microsoft Word, PowerPoint, Excel, etc.).
• Exhibits high standards of professionalism in personal contacts, appearance, and work habits.
• Ability to