Administrative Assistant II

UGA College of Agricultural and Environmental Sciences

Athens (GA)

On-site

USD 36,000 - 39,000

Full time

14 days+

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Job summary

The University of Georgia’s College of Agricultural and Environmental Sciences seeks an Administrative Assistant II for the SE District Cooperative Extension team. The role supports ANR and FACS coordinators, handles travel, expenses, registrations, and payment requests, and manages equipment and inventories.

Hours are 8am-5pm, Monday–Friday. A high school diploma with related experience is required, with training available on essential software and office procedures in a fast-paced environment.

Qualifications

High school diploma or equivalent with 2 years related experience.
Strong organization and office procedures knowledge.
Proficiency in word processing, data management and accounting software.

Responsibilities

Process travel authorizations
Process expense reports for area agents
Handle training registrations, reminders, and payment approvals
Process payment requests
Provide administrative assistance to the ANR PDC and FACS PDC
Review monthly reconciliation reports
Manage equipment inventory and surplus
Support to Blueberry Farm and Vidalia Onion and Vegetable Research Center

Skills

Office admin

Office equipment

Microsoft Office

Professionalism

Team collaboration

Education

High school diploma or equivalent

Tools

QuickBooks

Microsoft Word

PowerPoint

Excel

Job description

Posting Details

Posting Number S15700P Working Title Administrative Assistant II Department CAES-Southeast District CES About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

8am-5pm, Monday-Friday

Advertised Salary $36,000-$39,000 - Commensurate with Experience Posting Date 09/03/2026 Open until filled Yes Closing Date Proposed Starting Date 10/25/2026 Special Instructions to Applicants Location of Vacancy SE District EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR hrweb@uga.edu.

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title Administrative Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications Position Summary

This position is responsible for the processing of travel authorizations, training registrations, and reminders, as well as reviewing monthly bank reconciliation reports. Additionally, it involves managing equipment inventory and surplus, overseeing copier maintenance, and processing payment requests. The position offers administrative assistance to the Agriculture and Natural Resources (ANR) and Family & Consumer Sciences (FACS) Program Development Coordinators, while also supporting other district personnel such as District Area Agents as required.

This position will work effectively without immediate supervision and work as a member of the SE District Cooperative Extension team.

Knowledge, Skills, Abilities And/or Competencies

Demonstrates considerable knowledge of business grammar and punctuation, office procedures and systems, and current effective and efficient office practices.
Skilled in operating a variety of office equipment such as computers, faxes, scanners, typewriters, copiers, and telephones.
Proficient in current word processing, data management, and accounting software programs (i.e., QuickBooks, Microsoft Word, PowerPoint, Excel, etc.).
Exhibits high standards of professionalism in personal contacts, appearance, and work habits.
Ability to establish and maintain effective working relationships with county, district, and state staff

Physical Demands

Some medium lifting; sitting for long periods of time.
Driving as needed to perform job duties.

Is driving a responsibility of this position? Yes

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities