Administrative Assistant II

University of Georgia

Athens (GA)

On-site

USD 36,000 - 39,000

Full time

2 days ago

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Job summary

The University of Georgia in Athens, GA seeks an administrative professional to process travel authorizations, training registrations, and expense reports while supporting ANR and FACS program development. The role involves handling payment requests and assisting program coordinators in a collaborative team environment.

Responsibilities include reviewing monthly reconciliations, managing equipment inventory and surplus, and supporting specialized units such as Blueberry Farm and Vidalia Onion

Qualifications

High school diploma or equivalent with 2 years of related experience.
Strong knowledge of office procedures and grammar.
Ability to work with county, district, and state staff.

Responsibilities

Process travel authorizations.
Process expense reports for area agents.
Handle training registrations, training reminders, payment request approvals.
Process payment requests.
Provide Administrative Assistance to the ANR PDC and FACS PDC.
Review County monthly reconciliation reports.
Manage equipment inventory and surplus.
Support to Blueberry Farm.
Support to Vidalia Onion and Vegetable Research Center.

Skills

QuickBooks

Microsoft Word

Excel

PowerPoint

Office equipment

Tools

Microsoft Word

Excel

Job description

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Position Summary

This position is responsible for the processing of travel authorizations, training registrations, and reminders, as well as reviewing monthly bank reconciliation reports. Additionally, it involves managing equipment inventory and surplus, overseeing copier maintenance, and processing payment requests. The position offers administrative assistance to the Agriculture and Natural Resources (ANR) and Family & Consumer Sciences (FACS) Program Development Coordinators, while also supporting other district personnel such as District Area Agents as required. This position will work effectively without immediate supervision and work as a member of the SE District Cooperative Extension team.

Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Employment Details

Employment Type: Employee
Full Time
Location: SE District
Work Schedule: 8am-5pm, Monday-Friday
Advertised Salary: $36,000-$39,000 - Commensurate with Experience

Knowledge, Skills, Abilities and/or Competencies

Demonstrates considerable knowledge of business grammar and punctuation, office procedures and systems, and current effective and efficient office practices.
Skilled in operating a variety of office equipment such as computers, faxes, scanners, typewriters, copiers, and telephones.
Proficient in current word processing, data management, and accounting software programs (i.e., QuickBooks, Microsoft Word, PowerPoint, Excel, etc.).
Exhibits high standards of professionalism in personal contacts, appearance, and work habits.
Ability to establish and maintain effective working relationships with county, district, and state staff

Physical Demands

Some medium lifting; sitting for long periods of time.
Driving as needed to perform job duties.

Is driving a responsibility of this position?

Yes

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

Is having a P-Card an essential function of this position?

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

Yes

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Duties/Responsibilities (60%)