Administrative Assistant II

The University of Texas at Arlington; Arlington (TX); Hybrid; USD 42,000 - 54,000; Full time

Job summary

The University of Texas at Arlington invites applications for an Administrative Assistant supporting the Center for Research and Innovations in Semiconductors and Photonics (CRISP). You will help manage daily office operations, assist with budget preparation, draft correspondence, and coordinate personnel documents.

The role includes event planning, travel arrangements, and serving as a liaison to internal and external stakeholders.

Qualifications

• High school diploma with 4–5 years of secretarial or administrative support experience.
• Experience supporting an academic unit and coordinating meetings.
• Familiar with basic financial transactions and budgeting processes.

Responsibilities

• Oversees daily office operations for the center or unit.
• Serves as liaison with internal and external clients; acts as point of contact.
• Performs administrative duties including drafting correspondence.
• Reviews and processes financial transactions and travel reimbursements.
• Maintains personnel records and supports meeting logistics.
• Creates and updates center websites and social media.
• Directs work of junior staff as needed.
• Ensures compliance with policies and procedures.

Skills

Microsoft Office

Written communication

Oral communication

Time management

Problem solving

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Tools

PeopleSoft

Job description

Purpose of Position

Provide administrative support to assist administrators and faculty in achieving Center for Research and Innovations in Semiconductors and Photonics (CRISP) center goals. May include one or more of the following duties: coordinating daily office management, assisting with budget preparation, drafting correspondence, processing documents for personnel matters, organizing and coordinating events, outreach etc. Acts as a center liaison.

Essential Functions

• Oversees the daily office operations of a business or academic unit.
• Serves as a liaison and acts on behalf of administrator in dealings with internal and external clients. Serves as the point of contact for office.
• Performs a variety of administrative duties for the department.
• Answers questions and resolves problems regarding the business unit.
• Ensures compliance with internal and external policies and procedures.
• Reviews and approves financial transactions including purchase orders, vouchers, deposits, transfer of funds and pro card transactions.
• May perform monthly reconcilement of pro cards.
• Coordinates travel arrangements and prepares expense vouchers and expense reimbursements.
• May track and maintain departmental financial accounts (i.e., cost centers, grants, etc.)
• Processes and maintains various personnel records (e.g., appointments, change of status, leave requests, terminations, etc.).
• May act as departmental timekeeper.
• Composes correspondence on behalf of supervisor or under own signature.
• Assist with meeting logistics including room scheduling, ordering of food, arranging for accommodations such as chairs, tables, marker boards, AV equipment, etc.
• Create and maintain center websites and update social media.
• May direct the work of other clerical staff by assigning duties.
• Performs other duties assigned.

Required Qualifications

• High school diploma or equivalent and a minimum of four (4) years of experience providing secretarial or administrative support in increasingly demanding positions or five (5) years of equivalent experience and education.

Preferred Qualifications

• Bachelors’ degree in Communication, General Studies, or Business.
• Experience with department budgets.
• Experience processing basic financial transactions.
• Experience with PeopleSoft.
• Experience with University of Texas at Arlington policies and procedures.

Knowledge, Skills & Abilities

• Ability to utilize Microsoft Office Suite.
• Skilled in written and oral communication skills.
• Ability to draft, read and comprehend a variety of correspondence.
• Ability to manage time effectively and prioritize work.
• Skilled in applying logical thinking to solve problems or accomplish tasks.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm
• Extended work hours periodically required.
• Hybrid in-office/remote work schedule with supervisor approval after six (6) months.

Benefits Information

Position is benefit eligible: Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

https://www.uta.edu/hr/employee-benefits