Administrative Assistant I - Regional Office Records Liaison

State of Florida; Ocala (FL); On-site; USD 32,000 - 39,000; Full time

Job summary

The Florida Fish & Wildlife Conservation Commission, Northeast Region, is seeking an Administrative Assistant I to support the Division of Law Enforcement in Marion County. The role involves records management, clerical support, vendor coordination, travel processing, and coordinating administrative projects to keep the office running efficiently.

Responsibilities include assisting management, serving as a records liaison, handling subpoenas, travel reimbursements, and public inquiries, while

Qualifications

• Knowledge of purchasing rules, property inventory, and finance & accounting procedures.
• Ability to prepare correspondence and administrative reports.
• Ability to use personal computer.
• Ability to work independently.
• Ability to establish and maintain effective working relationships.
• Ability to communicate with the public in a courteous manner.

Responsibilities

• Assist management in handling and coordinating administrative functions.
• Serve as records liaison and maintain records per statutes and policy.
• Assist law enforcement with clerical matters (subpoenas, mail, travel, etc).
• Assist the public in person or by phone.
• Ensure administrative tasks are completed timely and accurately.
• Procure goods and liaison with vendors; enter info into State systems.
• Prepare and track travel authorizations and reimbursements.
• Complete special administrative projects and reports.
• Serve as regional contact for Deer Depredation and Steel Trap Permits.
• Coordinate with Property Analyst on property matters.
• Collaborate daily in a team-oriented environment.

Skills

Purchasing rules

Property inventory

Finance & accounting

Personnel and budget

Prepare correspondence

Independent work

Public communication

Job description

The Florida Fish & Wildlife Conservation Commission, Northeast Region, is seeking an Administrative Assistant I to support the Division of Law Enforcement in Marion County. The role involves records management, clerical support, vendor coordination, travel processing, and coordinating administrative projects to keep the office running efficiently.

Responsibilities include assisting management, serving as a records liaison, handling subpoenas, travel reimbursements, and public inquiries, while