Administrative Assistant I: Records & Office Support

State-of-Florida; Ocala (FL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health coverage

Tuition waiver program

Paid holidays

Paid leave

Job summary

Florida Fish and Wildlife Conservation Commission Northeast Region is seeking an Administrative Assistant I to support management in the Division of Law Enforcement. This role handles records, clerical tasks, procurement, travel reimbursements, and serves the public in person or by phone.

The position requires meticulous organization, proficiency with office software, and the ability to work in a collaborative team. Working hours are 8:00 AM–5:00 PM ET, Monday–Friday, with no telework allowance.

Qualifications

• Knowledge of purchasing rules; property inventory, finance & accounting procedures, personnel and budget.
• Ability to prepare correspondence and administrative reports.
• Ability to use personal computer.
• Ability to work independently.
• Ability to establish and maintain effective working relationships with others.
• Ability to communicate with the public in a courteous manner.

Responsibilities

• This position performs independent work assisting management in the handling and coordination of administrative functions in the Division of Law Enforcement at the Northeast Regional Office.
• Serves as a records liaison. Maintains records and files in accordance with state statutes, agency policy, and standard office practices.
• Assists law enforcement personnel regarding administrative paperwork or other clerical matters. Examples include, but are not limited to, subpoenas, mail, off-duty paperwork, travel, purchasing, etc.
• Assists the public in person or by phone.
• Ensures administrative tasks are completed in a timely and accurate manner.
• Facilitates procurement and acts as a liaison with vendors regarding goods or services. Enters information into the State of Florida / Bank of America Works system.
• Prepares and tracks travel authorizations and travel reimbursements in the Statewide Travel Management System.
• Completes special administrative projects and tasks, including, but not limited to, the development and preparation of various reports, analyses, and other management documents.
• Serves as the regional point of contact for Deer Depredation Permits and Steel Trap Permits.
• Provides for the efficient operation of the office by ensuring equipment and supplies are maintained.
• Works with the regional Property Analyst and Property Custodian on property-related matters.
• Possess strong communication skills and the ability to work collaboratively in a team-oriented environment on a daily basis.
• Performs other related duties and special projects assigned.

Skills

Purchasing rules

Property inventory

Finance & accounting procedures

Personnel and budget

Correspondence & administrativeReports

Personal computer

Independent work

Interpersonal communication

Job description

Florida Fish and Wildlife Conservation Commission Northeast Region is seeking an Administrative Assistant I to support management in the Division of Law Enforcement. This role handles records, clerical tasks, procurement, travel reimbursements, and serves the public in person or by phone.

The position requires meticulous organization, proficiency with office software, and the ability to work in a collaborative team. Working hours are 8:00 AM–5:00 PM ET, Monday–Friday, with no telework allowance.