Administrative Assistant I or II

Williams-Sonoma; Salt Lake City (UT); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Hybrid work for most office roles

Medical, dental, and vision coverage

Job summary

Williams in Salt Lake City is seeking an Administrative Assistant I or II to provide clerical support, handle inquiries, assist with projects, invoices, reporting, and daily office operations. This role offers a hybrid work arrangement and opportunities to contribute to a variety of initiatives.

Qualified candidates will have a high school diploma or GED and at least two years of general office experience, with strong communication and MS Office proficiency.

Qualifications

• High school diploma/GED and at least 2 years of general office/administrative support experience.
• We welcome diverse backgrounds and potential for growth in the role.
• Strong verbal and written communication skills and customer-focused approach.

Responsibilities

• Provides administrative and clerical support, including confidential tasks.
• Responds to inquiries from internal and external partners.
• Supports departmental projects, invoice management, document preparation, data monitoring and reporting.

Skills

Communication

Microsoft Office

Organizational skills

Proactive mindset

Oracle familiarity

SharePoint familiarity

Education

High school diploma/GED

Tools

Oracle

SharePoint

Job description

At Williams, we're powering a cleaner, more connected future, and that starts with you. Here, your work fuels communities, drives innovation, and helps deliver reliable energy the world depends on. Join a Fortune 500 team that invests in your growth, values your contributions, and challenges you to make a lasting impact every day.

The Administrative Assistant I or II is responsible for providing support to a dedicated group and/or for one or more leaders. This role will perform a variety of assignments requiring clerical knowledge, customer focus, computer skills, creativity and the ability to multitask!

Responsibilities/Expectations:

• Provides administrative and clerical support, including work of a confidential nature
• Responds to inquiries from internal and external business partners
• Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, monitoring data, and reporting
• Maintains cost center data and analysis
• Other duties as assigned
• Oversees daily scheduling, maintenance, and tracking of office pool vehicles
• Ensures all vehicles are safe, properly maintained, registered, and fully compliant with local regulatory standards while optimizing availability for staff use

Education/Years of Experience:

Required: High school diploma/GED and a minimum two (2) years' experience in general office, clerical or administrative support

We welcome candidates with a variety of backgrounds and experiences - if you don't meet every qualification, this role may be filled at a level that aligns with your skills and growth potential

Other Requirements:

• Strong verbal and written communication skills
• Proficiency in Microsoft Office Applications and PC skills
• Demonstrates excellent organizational/interpersonal skills and safety as the utmost priority
• Proactive and self-motivated professional who takes initiative to anticipate needs, streamline processes, and deliver results with minimal supervision.
• Preferred: Experience using Oracle financial systems
• Preferred: Basic knowledge of SharePoint

We invest in our people in ways that actually show up in your day-to-day, not just on paper. Our Total Rewards are built to support how you work, live, and plan for what's next.

Here's a look at what that means:

• Strong pay plus an annual incentive program
• Hybrid work for most office roles, plus real flexibility in many field positions
• Medical, dental, and vision coverage with options that fit your life, not the other way around
• 401(k) with company match and an annual company contribution
• Paid time off, including company and floating holidays
• Paid parental leave (up to six weeks per parent), plus fertility and adoption support
• Advanced AI tools and resources to help level up and work smarter
• Clear paths to grow your career, with a strong culture of promoting from within
• Tuition reimbursement and support for continuing education
• HSA and FSA options
• Company-paid life insurance and disability coverage
• Employee stock purchase plan
• Domestic partner benefits
• Employee resource groups, wellness support, paid volunteer time, and company matching for causes you care about

Eligibility and benefits are governed by the terms of the applicable plan or program document which can be amended or terminated at any time.

For more information, please visit Total Rewards | Williams Companies .

Williams is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.

Education Requirements: Skill Requirements: