Full-Time Office Manager - 7.5 Hours Per Day

YORK CITY SCHOOL DISTRICT; York (York County); On-site; USD 21,000 - 34,000; Full time

Job summary

York City School District seeks an experienced administrative secretary to support school operations. You will manage routine clerical duties, schedule building activities, and handle budget and purchasing tasks in collaboration with the building principal.

The role requires three years of secretarial experience, a high school diploma, and proficiency in typing and data entry. Clearances and pre-employment testing are required, with application materials submitted through the district website.

Qualifications

• Must be a high school graduate.
• Three years of secretarial experience required.
• Typing and data entry proficiency.
• Ability to interact with others professionally and respectfully.
• Clearances: Act 34, Act 151 and FBI (self-paid).
• Act 126 & Act 71 training certifications.
• Bloodborne Pathogens training certification.
• Pre-employment drug testing (self-paid).
• Submit Letter of Interest, Resume and Application via the District Website.

Responsibilities

• Performs general secretarial duties to relieve supervisor of office duties and routines.
• Organize and plan work; complete assignments with minimal instruction.
• Enter building master schedule and verify accuracy.
• Coordinate and manage purchase order process with the principal/supervisor.
• Coordinate and manage office/building budget process with the principal/supervisor.
• Open and scan mail; compose routine letters and memoranda for supervisor’s signature.
• Distribute/collect time cards and maintain vacation and attendance records.
• Arrange substitute coverage for absent staff and coordinate class coverage when substitutes unavailable.
• Receive visitors and direct to proper personnel.
• Type letters/reports from copy and prepare special reports as directed.
• Maintain confidential data and accurate records/files.
• Maintain stock of office supplies and improve filing systems.
• Answer phones, transmit messages and operate entrance device.
• Instruct and mentor new clerical staff.
• Operate office equipment (computer, typewriter, copier, fax).
• Manage student attendance with administrator; communicate with attendance officers.

Skills

Secretarial experience

Typing/data entry

Professional interaction

Education

High school diploma

Act 34 clearance

Act 151 clearance

FBI clearance

Act 126 & Act 71 training

Bloodborne pathogens training

Pre-employment drug testing

Tools

Background checks

Job description

• Three (3) years secretarial experience required
• Ability to interact with others in a manner that demonstrates professionalism, respect and dignity
• Act 34 Clearance, Act 151 Clearance and FBI Clearance (self-paid)
• Act 126 & Act 71 Training Certifications
• Pre-Employment Drug Testing (self-paid)
• Letter of Interest, Resume and Application Directly Through the District Website

Experience And Qualifications

• Must be a high school graduate
• Three (3) years secretarial experience required
• Typing/data entry proficiency
• Ability to interact with others in a manner that demonstrates professionalism, respect and dignity
• Act 34 Clearance, Act 151 Clearance and FBI Clearance (self-paid)
• Act 126 & Act 71 Training Certifications
• Bloodborne Pathogens Training Certification
• Pre-Employment Drug Testing (self-paid)
• Letter of Interest, Resume and Application Directly Through the District Website

Primary Duties And Responsibilities

• Performs general secretarial duties to relieve supervisor of office duties and routines, applying knowledge of specific office practices and routines.
• Organize and plan work. Complete assignments on own initiative based on brief instructions.
• Input the building master schedule into the computer and verify the accuracy of the information.
• Coordinate and manage, along with the building principal/supervisor, the purchase order process.
• Coordinate and manage, along with the building principal/supervisor, the office/building budget process.
• Open and scan mail and attach pertinent file data. Compose routine letters and memoranda for supervisor's signature on own initiative or from general verbal instructions.
• Distribute/collect employee time cards and maintain twelve month clerical employees' vacation schedule and personal days/attendance records.
• Arrange for substitute coverage for absent staff members. Contact instructional staff and arrange for individual class coverage when substitutes are unavailable.
• Receive visitors and direct them to proper personnel.
• Type a variety or letters and reports from written copy and prepare special reports pertinent to Supervisor's responsibilities as directed.
• Accumulate data and maintain accurate records and files of confidential and other data.
• Maintain adequate stock of office supplies.
• Improve existing office methods and procedures, forms and filing systems.
• Answer telephones, receive and transmit messages, answer questions and transfer calls as required, operate electronic entrance device.
• Instruct and guide new or lesser-experienced clerical and personnel.
• Operate a variety of office equipment such as computer, typewriter, copier and fax equipment.
• Manage student attendance, along with an administrator, which includes, but is not limited to communicating with the district attendance officers, and sending first legal notices and citations. (Elementary School)
• Assist with the administration of medications in as per the guidance of the school nurse. (Elementary School/Alternative School)
• Registration of all new or transferred students (Elementary school)
• Coordinates Kindergarten Registration each spring. (Elementary school)