Administrative Assistant I - On-site Front Desk & Records

State of Florida; Tallahassee (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

State of Florida Department of Management Services in Tallahassee is seeking an Administrative Assistant I to support the Division of Retirement/Enrollment & Contributions. The role requires handling calendars, correspondence, and front desk duties while applying knowledge of retirement programs and state procedures.

Ideal candidates will have a high school diploma and proficiency with PC-based applications, Word, Excel, and Access.

Qualifications

• Ability to use a personal computer and navigate networks.
• Knowledge of word processing and miscellaneous software.
• Understanding of basic budget, purchasing, and filing routines.

Responsibilities

• Maintain bureau calendar and schedule appointments and meetings.
• Prepare and maintain bureau files and personnel records.
• Use Microsoft Office to prepare reports, charts, and presentations.
• Handle front desk duties and Notary services as needed.
• Assist in budgeting, purchasing, and inventory tracking.

Skills

Personal computer

Word processing

Software applications

Education

High school diploma or equivalent

College substitution: 30 sem/45 quarter hours per year

Job description

State of Florida Department of Management Services in Tallahassee is seeking an Administrative Assistant I to support the Division of Retirement/Enrollment & Contributions. The role requires handling calendars, correspondence, and front desk duties while applying knowledge of retirement programs and state procedures.

Ideal candidates will have a high school diploma and proficiency with PC-based applications, Word, Excel, and Access.