Administrative Assistant I: Office & Programs Support

State of Oklahoma; Pittsburg (OK); On-site; USD 34,000 - 42,000; Full time

Job summary

The State of Oklahoma is seeking an Administrative Assistant I for Oklahoma State Penitentiary to provide administrative support to programs and executives. This on-site role requires strong office skills and adherence to agency procedures.

The position is full-time with a yearly compensation of $38,328.16; non-negotiable. Applicants should have a bachelor’s degree or equivalent clerical experience and be prepared to work in a structured, policy-driven environment.

Qualifications

• Bachelor’s degree or 4 years in technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.

Responsibilities

• Participates in projects as team member or team leader.
• Develops and implements special procedures.
• Initiates correspondence requiring knowledge of agency or program procedures and policies.
• Develops and maintains confidential or complex files.
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.
• Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties.
• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations.
• Coordinates activities with internal and external customers.
• Establishes educational and/or training programs.
• Interviews callers, arranges appointments, and performs other office tasks and duties.
• Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports for completeness, appropriateness, adequacy, and conformity to established requirements; and resolves discrepancies.
• Trains or mentors other staff.
• Supervises subordinate staff.

Skills

Business English

Business Mathematics

Office procedures

Record keeping

Education

Bachelor’s degree or equivalent

Job description

The State of Oklahoma is seeking an Administrative Assistant I for Oklahoma State Penitentiary to provide administrative support to programs and executives. This on-site role requires strong office skills and adherence to agency procedures.

The position is full-time with a yearly compensation of $38,328.16; non-negotiable. Applicants should have a bachelor’s degree or equivalent clerical experience and be prepared to work in a structured, policy-driven environment.