Administrative Assistant I — Office & Guest Experience

Inframark LLC in; Katy (TX); On-site; USD 34,000 - 42,000; Full time

Job summary

Inframark's Community Management Services division seeks an Administrative Assistant I to provide essential support across offices. This entry-level role greets clients, coordinates meetings, handles general office tasks, and helps keep daily operations running smoothly.

You will assist with customer service, finance, HR tasks, and special projects, with a focus on accuracy and professional communication. High school diploma and 1 year of related experience are required.

Qualifications

• High School Diploma or GED with 1 year of related administrative experience.
• Proficient in Microsoft Office and basic internet usage.
• Typing speed of 35 WPM with alphanumeric and 10-key.
• Experience with billing, payments, rate orders, and contracts.
• Clear, professional communication with customers and colleagues.

Responsibilities

• Answer and direct phone calls, including distribution of off-hours messages.
• Greet and assist guests, clients, and customers attending meetings or appointments.
• Perform general office support such as copying, filing, mailing, faxing, and supply inventory.
• Maintain office directories, filing systems, and manage shared spaces.
• Schedule meetings, reserve conference rooms, and support meeting logistics.
• Initiate action items based on manager's meeting notes and distribute accordingly.
• Coordinate catering and hospitality needs for internal and external events.
• Draft and prepare basic correspondence including emails, letters, and memos.
• Support customer service, finance, and HR administrative tasks, as needed.
• Assist with special projects and perform other duties as assigned by region.

Skills

MS Office

Phone systems

Typing 35 WPM

10-key

Customer service

Education

High School Diploma/GED

Tools

Billing software

Payment processing systems

Contracts management

Job description

Inframark's Community Management Services division seeks an Administrative Assistant I to provide essential support across offices. This entry-level role greets clients, coordinates meetings, handles general office tasks, and helps keep daily operations running smoothly.

You will assist with customer service, finance, HR tasks, and special projects, with a focus on accuracy and professional communication. High school diploma and 1 year of related experience are required.