Administrative Assistant I - Front Desk & Ops Support

Inframark LLC; Katy (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Inframark is seeking an Administrative Assistant I to support the Community Management Services offices. You will perform basic administrative tasks, greet visitors, manage schedules, and assist multiple departments while maintaining a professional client-facing experience.

Ideal candidates have a high school diploma and at least one year of related experience, with strong communication and organization skills to handle diverse tasks across finance, HR, and operations.

Qualifications

• High School Diploma or GED and 1 year of related administrative experience.
• Proficient in Microsoft Office applications.
• Ability to manage multiple tasks and prioritise.
• Excellent verbal and written communication.

Responsibilities

• Answer and direct phone calls, including distribution of off- hours messages.
• Greet and assist guests, clients, and customers attending meetings or appointments.
• Perform general office support such as copying, filing, mailing, faxing, and supply inventory.
• Maintain office directories, filing systems, and manage shared spaces.
• Schedule meetings, reserve conference rooms, and support meeting logistics.
• Initiate action items based on manager's meeting notes and distribute accordingly.
• Coordinate catering and hospitality needs for internal and external events.
• Draft and prepare basic correspondence including emails, letters, and memos.
• Support customer service, finance, and HR administrative tasks, as needed.
• Assist with special projects and perform other duties as assigned by region.

Skills

communication

customer service

attention to detail

problem solving

multi-tasking

Education

High School Diploma or GED

Tools

Microsoft Office

Billing systems

10-key

Job description

Inframark is seeking an Administrative Assistant I to support the Community Management Services offices. You will perform basic administrative tasks, greet visitors, manage schedules, and assist multiple departments while maintaining a professional client-facing experience.

Ideal candidates have a high school diploma and at least one year of related experience, with strong communication and organization skills to handle diverse tasks across finance, HR, and operations.