Administrative Assistant I (Legislation and Policy)

Aroha Technologies, Inc; Oklahoma City (OK); On-site; USD 21,000 - 30,000; Full time

Job summary

Aroha Technologies, Inc. is seeking an Administrative Assistant I (Legislation and Policy) for a temporary assignment in Oklahoma City, OK. The role is onsite, full-time, for 3–6 months with potential extension up to 12 months.

You will support trackings, filings, and reporting related to legislation and policy. The ideal candidate excels in administrative tasks, MS Excel and 365, and can handle confidential information while coordinating calendars and communications.

Qualifications

• Experience managing documents, data entry, and filing systems in a professional setting.
• Ability to prepare reports and summaries from data.
• Proficient in organizing records and supporting office operations.

Responsibilities

• Track and monitor legislative bills and related activities.
• Maintain and organize legislative documents, records, and databases.
• Assist with preparing reports, summaries, correspondence, and other documentation.
• Use Microsoft Excel and Microsoft 365 applications to organize information and prepare reports.
• Answer telephone calls, respond to inquiries, and direct communications appropriately.
• Coordinate schedules, meetings, and calendars as needed.
• Support legislative research and policy-related administrative tasks.
• Maintain confidentiality when handling sensitive records and information.
• Assist with documenting fiscal impacts and other legislative information.
• Perform general administrative and clerical duties as assigned.

Skills

Administrative Support

Legislation Tracking

Microsoft Excel

Microsoft 365

Document Management

Phone Communications

Scheduling

Report Preparation

Education

Associate's degree or higher in Admin or related field

Tools

Microsoft 365 Apps

Job description

Administrative Assistant I (Legislation and Policy) Temporary

Duration: 3 6 months, with the option to extend up to 12 months

Location: Oklahoma City, OK

Work Arrangement: Full-time, onsite

Working Hours: Monday Friday, 8:00 AM 5:00 PM (40 hours per week)

Interview Process: In-person interview

Key Responsibilities

• Track and monitor legislative bills and related activities.
• Maintain and organize legislative documents, records, and databases.
• Assist with preparing reports, summaries, correspondence, and other documentation.
• Use Microsoft Excel and Microsoft 365 applications to organize information and prepare reports.
• Answer telephone calls, respond to inquiries, and direct communications appropriately.
• Coordinate schedules, meetings, and calendars as needed.
• Support legislative research and policy-related administrative tasks.
• Maintain confidentiality when handling sensitive records and information.
• Assist with documenting fiscal impacts and other legislative information.
• Perform general administrative and clerical duties as assigned.

Required Skills And Competencies

• Strong administrative and organizational skills.
• Proficiency in Microsoft Excel, Microsoft 365, and document management.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, meet deadlines, and maintain accurate records.
• Strong attention to detail and accuracy.
• Ability to handle confidential information professionally.
• Effective telephone communication and scheduling skills.

Education and Experience

• Relevant education and administrative experience as specified for the position.
• Experience preparing documents, entering data, maintaining records, and providing office support.
• Ability to use standard office software and maintain organized documentation.

Preferred Qualifications

• Experience with legislative research, policy analysis, or government administration.
• Familiarity with the Oklahoma legislative process.
• Experience preparing legislative reports, summaries, and fiscal impact documentation.
• Strong business writing and stakeholder communication skills.

Primary Skills

Administrative Support, Legislative Bill Tracking, Microsoft Excel, Microsoft 365, Document Management, Phone Communications, Scheduling, Report Preparation

Secondary Skills

Legislative Research, Policy Analysis, Business Writing, Confidential Records Management, Data Entry, Fiscal Impact Documentation, Stakeholder Communication, Calendar Management, Oklahoma Legislative Process