Administrative Assistant I (Legislation and Policy)

Aroha Technologies, Inc; Oklahoma City (OK); On-site; USD 42,000 - 52,000; Full time

Job summary

Aroha Technologies, Inc. is seeking an Administrative Assistant I (Legislation and Policy) for a temporary assignment in Oklahoma City, OK. The role is full-time and onsite, with a 3- to 6-month duration and potential extension up to 12 months.

The position focuses on tracking legislative bills, managing records, and supporting policy-related administrative tasks using Microsoft Excel and Microsoft 365. Strong organizational and communication skills are essential, with attention to

Qualifications

• Experience with data entry, records maintenance and office support.
• Experience preparing documents and reports.
• Ability to use standard office software and maintain organized documentation.

Responsibilities

• Track and monitor legislative bills and related activities.
• Maintain and organize legislative documents, records, and databases.
• Assist with preparing reports, summaries, correspondence, and other documentation.
• Use Microsoft Excel and Microsoft 365 applications to organize information and prepare reports.
• Answer telephone calls, respond to inquiries, and direct communications appropriately.
• Coordinate schedules, meetings, and calendars as needed.
• Support legislative research and policy-related administrative tasks.
• Maintain confidentiality when handling sensitive records and information.
• Assist with documenting fiscal impacts and other legislative information.
• Perform general administrative and clerical duties as assigned.

Skills

Administrative support

Scheduling

Phone communications

Record keeping

Attention to detail

Confidentiality handling

Communication skills

Education

Administrative experience

Tools

Microsoft Excel

Microsoft 365

Document management

Job description

Administrative Assistant I (Legislation and Policy) Temporary

Duration: 3 6 months, with the option to extend up to 12 months

Location: Oklahoma City, OK

Work Arrangement: Full-time, onsite

Working Hours: Monday Friday, 8:00 AM 5:00 PM (40 hours per week)

Interview Process: In-person interview

Key Responsibilities

• Track and monitor legislative bills and related activities.
• Maintain and organize legislative documents, records, and databases.
• Assist with preparing reports, summaries, correspondence, and other documentation.
• Use Microsoft Excel and Microsoft 365 applications to organize information and prepare reports.
• Answer telephone calls, respond to inquiries, and direct communications appropriately.
• Coordinate schedules, meetings, and calendars as needed.
• Support legislative research and policy-related administrative tasks.
• Maintain confidentiality when handling sensitive records and information.
• Assist with documenting fiscal impacts and other legislative information.
• Perform general administrative and clerical duties as assigned.

Required Skills And Competencies

• Strong administrative and organizational skills.
• Proficiency in Microsoft Excel, Microsoft 365, and document management.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, meet deadlines, and maintain accurate records.
• Strong attention to detail and accuracy.
• Ability to handle confidential information professionally.
• Effective telephone communication and scheduling skills.

Education and Experience

• Relevant education and administrative experience as specified for the position.
• Experience preparing documents, entering data, maintaining records, and providing office support.
• Ability to use standard office software and maintain organized documentation.

Preferred Qualifications

• Experience with legislative research, policy analysis, or government administration.
• Familiarity with the Oklahoma legislative process.
• Experience preparing legislative reports, summaries, and fiscal impact documentation.
• Strong business writing and stakeholder communication skills.

Primary Skills

• Administrative Support
• Legislative Bill Tracking
• Microsoft Excel
• Microsoft 365
• Document Management
• Phone Communications
• Scheduling
• Report Preparation

Secondary Skills

• Legislative Research
• Policy Analysis
• Business Writing
• Confidential Records Management
• Data Entry
• Fiscal Impact Documentation
• Stakeholder Communication
• Calendar Management
• Oklahoma Legislative Process