Administrative Assistant I (Industrial)

Pro Resources Staffing Services; Indianapolis (IN); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Weekly pay

Benefits available

Temp-to-hire potential

Job summary

Pro Resources Staffing Services seeks an Administrative Assistant I in Indianapolis, IN. This role supports management, customers, and multiple internal departments in a manufacturing environment.

You will handle data entry, shipping, order-entry, and ERP/MRP updates while maintaining professional communication with clients and vendors. Fast-paced, detail-oriented candidate with strong MS Office skills preferred.

Qualifications

• Experience in a manufacturing setting preferred.
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Responsibilities

• Provide day-to-day administrative, customer service, shipping, and order-entry support
• Enter and maintain accurate information in ERP/MRP, quality, and other business systems
• Communicate professionally with customers, vendors, and employees by phone and email
• Prepare job packets and supporting customer and production documentation
• Create packing slips, invoices, shipping labels, certificates of compliance, air bills, and export documents
• Coordinate overnight and international shipments
• Review receipts and documentation, identify discrepancies, and help resolve issues
• Assist with purchasing-related tasks, including requisitions, order tracking, and inventory
• Maintain shipping software and monitor shipping and packaging supplies
• Support continuous-improvement efforts and assist other departments as business needs change
• Follow company procedures, quality standards, and safety policies

Skills

Data entry

Customer service

Organization

Attention to detail

Communication

Multitasking

Education

High school diploma or GED with related experience

Associate degree with related experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Administrative Assistant ILocation: Indianapolis, IN Schedule: Monday–Friday, 8:00 AM–4:30 PM Pay: $21–$22 per hour Job Type: Full-time, Temp-to-Hire

Pro Resources is seeking an experienced Administrative Assistant for a manufacturing company in Indianapolis. This is a key support role that works closely with management, customers, and several internal departments. The right candidate will have previous administrative experience in a manufacturing environment, strong computer and data-entry skills, and experience working with customer accounts. This position moves at a fast pace, so we are looking for someone professional, dependable, detail-oriented, and comfortable managing multiple priorities and deadlines.

Responsibilities

• Provide day-to-day administrative, customer service, shipping, and order-entry support
• Enter and maintain accurate information in ERP/MRP, quality, and other business systems
• Communicate professionally with customers, vendors, and employees by phone and email
• Prepare job packets and supporting customer and production documentation
• Create packing slips, invoices, shipping labels, certificates of compliance, air bills, and export documents
• Coordinate overnight and international shipments
• Review receipts and documentation, identify discrepancies, and help resolve issues
• Assist with purchasing-related tasks, including requisitions, order tracking, and inventory
• Maintain shipping software and monitor shipping and packaging supplies
• Support continuous-improvement efforts and assist other departments as business needs change
• Follow company procedures, quality standards, and safety policies

Qualifications

• Previous administrative experience in a manufacturing environment is required
• Experience with data entry and customer accounts is required
• High school diploma or GED with at least three years of related experience, or an associate degree with at least one year of related experience
• Strong Microsoft Word, Excel, and PowerPoint skills
• Fast and accurate typing and data-entry skills
• Strong written and verbal communication skills
• Professional customer service skills and the ability to work effectively with several departments
• Excellent organization, attention to detail, and accuracy
• Able to juggle multiple tasks, prioritize changing needs, and meet deadlines in a fast-paced environment
• Self-motivated and able to work independently with limited supervision
• Able to handle confidential information appropriately

What We Offer

• Consistent first-shift schedule
• Weekly pay
• Benefits available
• Temp-to-hire opportunity with the potential for long-term employment

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