Administrative Assistant III - Fire Department

City of Pine Bluff; Pine Bluff (AR); On-site; USD 32,000 - 39,000; Full time

Job summary

City of Pine Bluff is seeking an Administrative Assistant III to provide daily administrative and clerical support to the Fire Chief and assigned personnel. You will answer calls, direct visitors, prepare correspondence, assist with payroll, and enter invoices into the financial system.

The role also involves maintaining records on employee schedules, leave, training and certification, supporting fire prevention activities and inspections, and helping citizens with questions about Fire

Qualifications

• High school diploma or GED; 2 years related experience or training.
• Proficiency in Microsoft Word and Excel; knowledge of general office administration.

Responsibilities

• Provide daily administrative and clerical support to the Fire Chief and designated personnel.
• Answer calls, direct visitors, prepare correspondence, assist with payroll and invoices.
• Maintain employee schedules, leave balances, training and certification records.
• Assist with fire prevention activities, inspections, and related programs.
• Support citizens with inquiries about Fire Department services.

Skills

general office administration

clerical procedures

records management

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Annual Salary: $35,368 Closing Date: 10/20/26

If you have submitted an application with the City of Pine Bluff within a year, please email [e-mail] or call 870-730-2038, and ask that your application be submitted for this position. All applications are active for a year.

ESSENTIAL JOB FUNCTIONS:

The Administrative Assistant III provides daily administrative and clerical assistance to the Fire Chief and other designated department personnel, answers incoming telephone calls, responds to general inquiries, and directs calls and visitors to appropriate personnel. The Administrative Assistant III prepares, types and edits correspondence, assists with payroll processing, and enters invoices into the financial system, and assists in collecting, reviewing, and processing employee timesheets, and attendance records. The Administrative Assistant III also maintains administrative records relating to employee schedules, leave balances, training, and certification, as assigned, assists citizens with general inquiries concerning the Fire Department services and procedures, provides administrative support to fire prevention activities, inspections, and related programs, and all other duties as assigned.

ACCEPTABLE EXPERIENCE AND TRAINING:

High school diploma or GED; Two (2) years of related experience and/or training, or equivalent combination of equivalent experience and education; must be proficient in Microsoft Word and Excel and knowledge of general office administration, clerical procedures, and records management.