Administrative Assistant I - II

Entergy; New Orleans (LA); On-site; USD 36,000 - 48,000; Full time

Job summary

Entergy in New Orleans is seeking a detail-oriented clerical specialist to support department operations. You will plan and layout work details, create and maintain files, records, maps, and charts, and operate standard office equipment.

Responsibilities include assisting with special projects, providing outage restoration support during scheduled and non-scheduled hours, and training staff on departmental policies.

Qualifications

• High school diploma or equivalent.
• Familiar with all clerical work phases.
• Knowledge of utility operations practices and regulations.

Responsibilities

• Plan and layout work details under minimal supervision.
• Create and maintain files, records, reports, maps, charts.
• Provide support for outage restorations during scheduled and non-scheduled hours.
• Train personnel regarding departmental functions and policies.
• Exercise independent decision-making.
• Check the work of others.

Skills

Clerical support

Filing and records management

Professional communication

Office equipment operation

Analytical skills

Independent decision making

Education

High school diploma

Tools

Company computer programs

Terminal applications

Job description

JOB QUALIFICATIONS:

• Work under minimal supervision Plan and layout work details.
• Perform all phases of computer clerical support for department to which assigned Create and maintain files, records, reports, maps, charts, etc.
• Ability to operate standard office equipment.
• Communicate effectively and maintain professionalism during stressful conditions when dealing with internal and external customers.
• Create and assist with special projects including but not limited to sensitive and confidential data Provide support for outage restorations during scheduled and non-scheduled hours as required Learn company’s policies, procedures and responsibilities of department to which assigned.
• Train personnel regarding departmental functions and policies.
• The use of independent decision-making.
• Check the work of others.

EXPERIENCE AND SPECIAL QUALIFICATIONS:

• High school diploma or equivalent required.
• Have general knowledge of clerical work and is familiar with all phases of work.
• Have some knowledge of utility operations practices and regulations.
• Good verbal and written communication skills.
• Proficient in use of company computer programs and terminal applications.
• Good analytical skills.
• Ability to work under stressful conditions.
• Knowledge of company organizational operations to which assigned.
• Qualify for vehicle operator’s license.

PHYSICAL QUALIFICATIONS:

• Must be willing and able to perform the essential functions of the position, with or without reasonable accommodation.

PERSONAL QUALIFICATIONS:

• Be energetic and alert.
• Be willing and able to work under unusual surroundings, as well as the normal working conditions pertaining to this job.
• Be willing and able to receive and execute orders and instructions in such a manner as to inspire respect of associates.
• Be neat, clean and orderly in work and person.
• Be willing and able to attend and take part in safety meetings.
• Have temperament suited to work of a routine and confining nature and be willing and able to work in harmony with other employees.
• Understand importance of always rendering and maintaining first class, courteous service to all customers.
• Understand the importance of treating as confidential certain items handled, and have ability to recognize such items.
• Must possess good judgment and have the desire to work with people.
• Must be alert, aggressive, tactful, resourceful, cooperative, and demonstrate initiative for coordinating department in absence of management.
• Understand the importance of treating as confidential certain items handled, and have ability to recognize such items.

Company Testing

• Successful completion of the EEI SASS test.
• Candidates selected to take the SASS Test will be invited via e-mail.
• You may need to check your spam email.
• If you are SASS Recommended, please note it on your resume.
• This position is designated as a Safety Sensitive position and is subject to mandatory pre-employment and random drug testing.